Refunds - St. Norbert College

Refunds

Tuition Insurance Refund Plan I Refund Calculation Methods I Refunds and Repayments I Refund Distribution I Repayment Distribution

Tuition Insurance Refund Plan | return to top
The Tuition Insurance Refund Plan is designed to alleviate if not eliminate financial loss in the case of an accident or illness that renders a student unable to complete the current term, which may result in both time invested in studies and the costs of tuition. The Tuition Insurance Refund Plan provides coverage for tuition, activity fee, and room and board charges, if applicable. A.W.G. Dewar, Inc. offers this Plan, underwritten by One Beacon Insurance Company, at a cost of $198 per term ($49.50 per month) for campus residents and $163 per term ($49.50 per month) for students living off campus.

This plan significantly extends and enhances the College's published refund policy, which is outlined below. The student is assured up to a 100% refund throughout the term, even after the College policy has expired. This is especially beneficial when a student is forced to withdraw and then return for a later term. In effect, the student does not have to pay to repeat lost educational credits. The chart below illustrates how the Tuition Refund Plan complements our refund schedule for tuition costs.

Withdrawal Occurring During	St. Norbert College Refunds	The T.R.P. Refunds	Student Receives
1st-2nd Week	90%	10%	100%
3rd-4th Week	50%	50%	100%
5th-8th Week	25%	75%	100%
Note: For psychological withdrawals, the T.R.P. pays up to 60% of costs insured.

Refunds and Repayments | return to top
In the event that a student withdraws from the College prior to completion of a term that has commenced, the student may request a refund of unused expenses. Financial credit for making a full withdrawal from the College will be considered only after the following steps have been completed:

The Office of the Registrar is contacted by the student and ONLY the student.

Mere cessation of attendance or departure from the College does not constitute withdrawal.

Refunds will only be granted to students that absolutely withdraw from the College.

A student will receive no refund by dropping a class after the add/drop period has passed. This includes dropping from 4 classes to 3 classes, from full-time to part-time status, or from 2 classes to 1 class. There is no financial benefit granted to students for dropping one class after the add/drop period.

St. Norbert College calculates refunds based upon the rules and regulations established by the United States Department of Education. Generally, refunds are calculated and distributed within 30 days from the notification of withdrawal. The information below outlines the terminology and process throughout the refund procedures.

Refund	Unearned amount of institutional charges that must be returned to an aid source or the student.
Repayment	Unearned amount of a direct disbursement to the student that the student must pay back to the College. Stafford and PLUS loans do not have to be paid back to the College since the student or parent is already obligated to pay the funds to the lender.
Institutional Charges	Required charges for which the College has direct control. Institutional charges include the actual charges for tuition, fees, on-campus room and utilities, and on-campus board plans.
Non-Institutional Charges	Educationally related expenses that are not required to be paid directly to the College. Non-institutional charges include off-campus room and board, transportation, and child care which would be prorated based on the budgeted amount and number of weeks enrolled in the term. Book and supply costs are also considered non-institutional charges since a student is not required to purchase his or her books from the College. If a student withdraws in the first week of a term, 25% of the budgeted book and supply amount is considered to be used. If withdrawal is after the first week, then 100% of the budgeted amount is considered used.
Unpaid Charges	The amount of pre-withdrawal institutional charges not covered by student/parent payments or aid funds that have been applied to the account.
Payments	Funds from the student and/or parent applied to the student's bill. These funds may have been received in the form of cash, check, approved direct credit of the student's employment pay, carry forward of a credit balance for which the student or parent granted permission for the carry forward, or prior unused deposits credited to the student's account.
Credit Balance Distributed to Student	Any credit balance from aid distributed to a student is from the aid source last credited to the student's account. If more than one type of aid was credited to the student's account on the same day, the aid is considered to be credited in the following order: federal gift aid, federal loans, state gift aid, private aid sources, and then institutional aid sources. This order may be circumvented if an aid fund is specifically designated for tuition purposes. In the case of an overpayment (credit balance), students will be notified as to the overpayment. Students are then asked to clarify as to whether they would like the overpayment refunded or applied to ensuing semesters. Please note that the credit balance must actually exist on the student's account before any such refund will be issued. Additionally, credit balances under $5.00 are nonrefundable.

Refund Calculation Methods | return to top
There are three types of refund calculations that the College uses. A Pro-rata calculation is completed for students who withdraw on or before the 60% point of their first semester of attendance at St. Norbert College. Students who withdraw in a semester other than their first semester at St. Norbert College will have both a Federal Refund and a St. Norbert College Refund Calculation completed. The calculation that refunds the most to aid programs must be used.

Pro-rata Calculation
Under this type of calculation, the College is required to refund an amount proportional to the portion of the enrollment period that was not completed by the student. To calculate the portion of the term remaining, divide the number of weeks remaining in the term by 16 and round to the nearest 10%. Use the % to calculate the amount of total institutional costs that can be initially refunded to aid programs. Then subtract unpaid charges from the initial refund to calculate the actual refund to be returned to aid programs.
Federal Calculation Under this calculation method, the College determines the amount of institutional charges that must be refunded based on the schedule below.
100%	for withdrawal on or before the first day of class
90%	for withdrawal on second day of class up to and including 10% of the enrollment period (i.e. first week)
50%	for withdrawal from 10% through 25% of enrollment period (2nd - 4th weeks)
25%	withdrawal from 25% through 50% of enrollment period (5th - 8th weeks)
0	for withdrawal past 50% of enrollment period (past 8th week)
SNC Calculation Under this calculation method, the College determines the amount of institutional charges that must be refunded based on the schedule below:
Academic Year Tuition	100% before class begins 90% withdrawal within 0-2 weeks 50% withdrawal within 3-4 weeks 25% withdrawal within 5-8 weeks 0 withdrawal after 8th week
J-Term and 3-Week Summer Session Tuition	100% withdrawal by close of business on the second class day 50% withdrawal by close of business on the fifth class day 0% withdrawal after close of business on the fifth class day
5-Week Summer Session Tuition	100% before class begins 75% withdrawal by close of business on the fifth class day 50% withdrawal after close of business on the tenth class day 0% withdrawal after close of business on the tenth class day
Academic Year Room	90% withdrawal within 1st week 80% withdrawal within 2nd week 60% withdrawal within 3rd week 40% withdrawal within 4th week 20% withdrawal within 5th week 0 withdrawal after 5th week
Board	Prorated based on number of weeks and amount of flexible meal dollars already used. Students who feel that individual circumstances warrant exceptions from the above policy may contact the Bursar.
Fees	Non-refundable

Refund Distribution | return to top
As prescribed by law and regulation, aid must be refunded back to aid programs in a certain order. No matter which of the three refund calculation methods is used, the aid refunded will be distributed in the following order until the entire refund is distributed.

Unsubsidized Stafford Loan
Subsidized Federal Stafford Loan
Federal PLUS Loan
Federal Perkins Loan
Federal Pell Grant
Federal Supplemental Grant (SEOG)
Other Title IV Aid Programs
Other Federal Programs
Private Scholarships and other aid sources*
State and Institutional Aid**
The Student

*Refunds would first be distributed to the funds that require full refund upon withdrawal as previously specified by the donor. Then, the remaining refund is divided on a proportional basis among other private sources. Due to the terms of some private scholarships, it is possible that more money would be returned to the scholarship donor than dictated by the refund calculation. If this should happen, the student will be billed for the additional amount.
**The remaining is divided between all state and institutional aid on a weighted basis. The total of state and institutional aid is calculated. Then the percentage of that total for each aid fund is determined and a corresponding percentage of the remaining fund is calculated. (For example, a refund of $645 remains. The total of state, private, and institutional aid is $2,500, of which $925 is a SNC Grant. $925/$2500 x $645 = $239 to be returned to the SNC Grant Fund. A similar calculation would be done for the other state and institutional aid remaining.)

Repayment Distribution | return to top
Repaid aid must be returned to the appropriate aid funds in the following order:

Federal Perkins Loan
Federal Pell Grant
Federal Supplemental Grant (SEOG)
Other Federal Title IV Programs
Other Federal, State, Private and Institutional Aid

Examples of refund and repayment calculations are available by contacting the Financial Aid Office at 1-888-789-6721. For more information regarding refunds, please contact the Finance Department at 1-800-597-3922 or e-mail at busoff@snc.edu.