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GIFTS/DONATIONS POLICY
The
primary goal in the acceptance of gifts is to acquire those materials most
relevant to institutional needs and that fit within the framework of the
Library’s Collection Development Policy. This includes materials providing
curricular support, meeting basic research needs of students and faculty, and
maintaining collections of depth in our primary subject areas.
Gifts intended for the
library collection are accepted with the understanding that the library retains
the right to handle or dispose of gift material in the best interest of the
institution. Faculty assistance will be sought, when necessary, in determining
the appropriateness of material. Items not added to the collection may be
returned to the donor if requested at the time of donation or offered to
institutions whose collections are more appropriate. Materials may be
automatically discarded if in poor physical condition, are outdated, or require
equipment not supported by the Library or College. A letter of acknowledgement
will be sent to all donors, after a donation has been received by the Library.
Donor information may be forwarded to the Office of
Institutional Advancement. Donors wishing to remain anonymous should inform the
Library prior to donation.
The Library can create a special gift/donation
bookplate for use on donations that are retained. Please notify the Library if
you would like your name on a bookplate(s).
GUIDELINES
Selection criteria for the
addition of donated materials for the collection include the following, but are
not limited to:
- Relevance to the curriculum
- Fills gaps within the
collection
- Appropriateness to collection
as stated in the Collection Development Policy
- Physical condition
- Format
- Timeliness
- Replaces missing or damaged
items
Although the Library
encourages donations, the following materials are not accepted under most
circumstances:
- Cassette tapes
- Reel-to-Reel tapes
- Vinyl sound recordings (e.g.,
33 1/3 LP's, 45's, 78's, etc.)
- Textbooks
- Computer software
- Mass market paperbacks
- Off-air videorecordings or
dubbed copies
- Beta videocassettes
Donations of materials
falling within this category will be evaluated on a case-by-case basis.
Physical condition and appropriate equipment required is taken into
consideration. Library staff will gladly assist donors in identifying
institutions whose collections may be more suitable where applicable.
MONETARY
GIFTS TO THE LIBRARY
Monetary donations to the
Library are gratefully accepted for enhancing and expanding Library collections
and services. For more information, contact the Office of Institutional
Advancement at 920-403-3016.
APPRAISALS
The Library does not provide
appraisals for donations received. A qualified appraisal to be used for tax
purposes is the responsibility of the donor. Please contact the Office of
Institutional Advancement for assistance in identifying appraisers or see the
list below.
For more information
regarding IRS regulations on Charitable Contributions, contact the Internal
Revenue Service:
General Information (online): http://www.irs.gov
- Phone: 1-800-829-1040
- TDD: 1-800-829-4059
- TeleTax: 1-800-829-4477
- (24 hour recorded tax
information)
Instructions for completing
IRS FORM 8283 (Non-Cash Charitable Donations) http://www.irs.gov/pub/irs-pdf/i8283.pdf
IRS FORM 8283 http://www.irs.gov/pub/irs-pdf/f8283.pdf
For more information on
professional appraisals:
American Society of
Appraisers www.appraisers.org
- 555 Herndon Parkway, Suite 125
- Herndon, VA 20170
- Phone: (703) 478-2228
- Fax: (703) 742-8471
- Email: asainfo@appraisers.org
The Appraisers Association of
America www.appraisersassoc.org
- 386 Park Avenue South, Suite 2000
- New York, NY 10016
- Phone: (212) 889-5404
- Fax: (212) 889-5503
- Email:
appraisers@appraisersassoc.org
International Society of
Appraisers www.isa-appraisers.org
- 1131 SW 7th St Suite 105
- Renton,
WA 98055
- Phone: 206-241-0359
- Fax: 206-241-0436
- Email:
isahq@isa-appraisers.org
Art Dealers Association of America www.artdealers.org/appraisals.html
- 575 Madison Avenue
- New York, NY 10022
- Phone: (212) 940-8590
- Fax: (212) 940-6484
- Email: adaa@artdealers.org
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