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Withdrawals

Withdrawing From a Course
After the add/drop date and prior to the last date to withdraw without penalty (“WF”), specified on the academic calendar, a student may withdraw from a course by completing a Course Withdrawal Form with advisor and instructor approval. Thereafter, students may withdraw from a course without penalty only by permission of the dean of the college for a serious reason. A medical withdrawal removes students from all classes and withdraws them from St. Norbert College.

A medical withdrawal is defined as a physical or mental health issue that developed after the established last date to withdraw without penalty and is severe enough to keep a student from attending classes and/or successfully completing academic requirements; or as a physical or mental health issue that developed before the last day to withdraw without penalty, but did not respond as expected to treatment. That is, students must document that they had been seeing a physical or mental health provider before the last date to withdraw without penalty; that the provider felt the student would respond to treatment and be able to finish the session successfully but that the expected positive outcome did not occur because of medical reasons.

Medical withdrawals are authorized through the senior director of health and wellness or the senior director for counseling and career programs when medical/psychological/AC emotional documentation indicates the student is unable to continue coursework at the college. Health and Wellness and Counseling and Psychological Services is located on the garden level of Main Hall. They can be reach by phone at 920-403-3266, or by email at health@snc.edu.  Detailed withdrawal information can be obtained at Medical Withdrawal Policy (PDF). All withdrawals are not official until submitted to the registrar’s office and recorded. Calendar dates of withdrawal deadlines are published for each semester on the registrar’s office home page. Official withdrawals are recorded as follows:

  1. During the add/drop period of classes — no record of enrollment
  2. After the add/drop period of classes — recorded as “W”
  3. After the last date to withdraw — recorded as “WF” (Withdrew Failing)
  4. Medical withdrawal — recorded as “W”
Note: an excessive number of withdrawals may affect the academic standing of students (see Satisfactory Academic Progress).

Withdrawing From the College
Students who wish to withdraw from all classes must begin the process by contacting the registrar’s office to complete a college withdrawal form and exit interview. If a student withdraws from the college during the add/drop period of classes, only the date of withdrawal will be recorded. No record of specific course enrollment will be made. If a student withdraws from the college after the add/drop deadline the grade of “W” will be recorded for each course remaining unfinished. The calendar date of the deadline for withdrawal from courses is published each semester on the registrar’s office home page. Students who cease attending all classes will be considered for administrative withdrawal effective the last known date of attendance.

An undergraduate student who withdraws or is withdrawn and is not subsequently subject to dismissal may seek readmission for the next regular academic semester or year only by making formal application with the registrar’s office.

Fee refund deadlines for withdrawals are published in the catalog for each semester. Financial aid recipients who withdraw before 60 percent of the semester has been completed are subject to federal financial aid repayment regulations and may owe a repayment of aid, even if not entitled to a tuition refund. The amount of aid a student may keep is in direct proportion to the length of time the student remained enrolled during the semester. Assistance is also available from the offices of financial aid, the bursar (student accounts) and the registrar.

Students Activated for Military Service
Students called up to active military duty during a semester will be placed on immediate incomplete grade status. The student and faculty will jointly confer when time permits, to determine if the course(s) enrolled in can be completed in a timely fashion, if a grade can be issued for work completed to date, or if the student should be withdrawn without penalty. If withdrawal is necessary, any paid tuition or fees by the student will be credited toward a future semester of enrollment. Each case will be handled on a case-by-case basis depending on the call up time. Students are encouraged to notify faculty and the registrar when they are placed on notice and then when called to active duty.

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