Move-out information - St. Norbert College

Spring 2008 Move-out Information

Closing Schedule	Keys
Housing Extensions	Common Area Damages
Intensive Study Hours	Last Meal in the Cafeteria
Room Inspection/Check Out Procedures	Telephones
Your Room at Checkout	Move-out Parking Information
The Stuff You Don't Want	Summer Housing
Rented Loft Storage	Recycle. Reuse. Re-Give

Closing Schedule | Return to the top
Students need to be completely moved and checked out of their living arrangement according to the following schedule:

Bergstrom, Burke, Madelaine/Lorraine, MMM, Michels Hall, Sensenbrenner, & VMC will close on Saturday, May 10 at noon.
The Carriage House, Townhouses, college-owned houses, Convent, Rectory and the Riverside and Vander Zanden apartments will close on Tuesday, May 13 at noon.

Graduating seniors who live in a residence hall will be able to remain in their academic year assignment until Monday, May 12 at noon. Seniors who need to stay in a residence hall past noon on Saturday, May 10 are required to fill out a housing extension form with their hall director for approval.

Students will be unable to check out on Sunday, May 11 due to Commencement.

Housing Extensions | Return to the top
Residential Life policy requires all students to check out of their living space within 24 hours of their last examination for students whose last exam is Monday through Thursday. Those with Friday examinations need to be out by noon on Saturday at the latest.

Graduating seniors and those participating in Commencement may remain in a residence hall until Monday, May 12 at noon. A housing extension request form needs to be filled out prior to Thursday, May 8 for students staying in a residence hall and the form needs to be approved by the hall director.

Students should NOT assume that their request will be granted.

Intensive Study Hours | Return to the top
The end of the semester is quickly approaching and finals are almost upon us. We, therefore, ask each resident to make an extra effort to adhere to intensive study hours 22 hours a day. Final exams will be from Monday, May 5 to Friday, May 9. In an effort to aid each and every student, 22 hour intensive study hours will be in effect for all residence halls and upper-class housing units from midnight on Friday, May 2 until 11 a.m. Friday, May 9. A relaxed period will occur each day from 5-7 p.m. each day during the intensive study hour period.

Every resident has the responsibility to make sure not to disturb any other resident. Residents are responsible for their visitors. Each resident also reserves the right to request quiet of others at any time.

Judicial sanctions will be issued to any students who violate quiet hours, etc.

Room Inspection/Check Out Procedures | Return to the top
All residents must check out of their housing assignment with their RA or housing intern. It is the student's responsibility to pre-arrange a time 24 hours in advance with their RA or Intern to properly check out.

The purpose of this check-out is to ensure that the room has been cleaned, all personal property removed and to complete an initial assessment of the room condition. Residents must be present at this time to go over the Room Condition Report (RCR). If damage has occurred in the living area, it is the responsibility of the resident(s) to inform the RA or intern who is responsible for the damages. If this does not occur, all residents will be billed.

Any student who doesn't properly check out of their residence will be charged a non-refundable $75. To check out properly you must arrange a check out time with a Res Life staff member, have the staff member check your room, sign the RCR, and turn in all keys at the time of inspection.

Please note that this is a preliminary check-out and not the final inspection. The hall director and a Facilities department staff member will be completing a thorough final inspection of each room and area after closing. Additional charges may be assessed at that time and billed to the residents.

Your Room at Checkout | Return to the top
The condition of your residence should be the same as when residents checked in at the beginning of the year. All furniture (beds, desks, chairs, mattresses, etc.) should be in the room and must be placed back in the same location where they appeared at the time of check-in or the resident will be charged accordingly. Beds must be assembled.

An excessive cleaning fee will be charged for the removal of waste materials, posters, ceiling stars, adhesive residue, and decals from the walls/ceiling. Damage from writing and painting on the walls or doors will also be assessed.

Students are responsible for completing the following items before checking out of the room:

Return rented St. Norbert lofts.
Make an appointment with your RA/intern to check out.
Vacuum the carpet, sweep and wet mop the tile floor.
Damp sponge the inside of the closet and drawers of the dresser and desk.
Sponge wash counter tops, dressers and desks.
Wash all window sills and insides of the windows.
If there is a sink or bathroom: Clean the shower and sink with cleanser; Sweep and wet mop the floor; Clean the toilet with a bowl cleaner.
Remove glue, tape, poster putty and any residue from the floors, ceiling, and walls. All ceiling stars need to be removed.
Beds should be reassembled with proper nuts and bolts. Personal lofts and bunks must be down prior to May 2 at 7 p.m. No on campus storage will be available for those with personal lofts. All bunkable St. Norbert beds need to be bunked by the residents.
Clean out and wash all recycling/garbage bins.
Close and lock windows and doors after leaving.
Place phone back in its original location.

Students are responsible for complying with the above stated standards. Residents will also receive a more detailed cleaning list from their RA or housing intern. If the room/area does not meet these standards upon inspection, the student or students will not be approved to check out.

Extra cleaning charges required for a specific room/area will be billed to the residents. Cleaning charges have ranged from $75- $250 per person. However, the expectation is that the room/area is thoroughly cleaned so that there is no need for extra cleaning charges.

The Stuff You Don't Want | Return to the top
All unwanted personal furniture, garbage and personal possessions must be removed from the halls, apartments, and college houses. If the items cannot be donated or recycled, they should be placed in the dumpsters at the locations below.

From April 25-May 10, dumpsters will be located:

VMC parking lot by northeast entrance
In front of Burke Hall in the cul-de-sac
Reid Street between Lorraine Hall and Bergstrom Hall
Reid Street in front of MMM
Michels Hall parking lot

From May 2-13, dumpsters will be located:

End of Jacobs Court
Service drive between Schuldes Sports Center and Carriage House Apartments
On the driveway at 323 Marsh St.
In the driveway area near 623 Fourth St.

For fire and safety purposes, all hallways and common areas must be kept clear of items such as wood, boxes and personal belongings. Items moved out of the room for temporary cleaning or loft/bunk take down must be back in individual student rooms by 9 p.m. each night. Staff members will be checking to ensure that the hallway and common area safety guidelines are being upheld.

Persons found responsible for leaving their furniture and other personal items inside a residence hall or not placing the items in the provided dumpsters will be assessed $50 per item for removal.

Rented Loft Storage | Return to the top
Personal student lofts must be taken down by Friday, May 2, 2008. The college is not able to provide personal storage for students due to lack of storage space. Only the rented lofts provided by "Campus Lofts Inc." can be stored during announced storage hours.

Rented lofts can be returned during the following times at the following locations:

Friday May 2nd

5:00-6:00pm in VMC
6:30-7:30pm in Madelaine-Lorraine

Tuesday May 6th

5:00-6:00pm in Madelaine-Lorraine
6:30-7:30pm in VMC

Thursday May 8th

5:00-6:00pm in VMC
6:30-7:30pm in Madelaine-Lorraine

Keys | Return to the top
Each resident's room key, suite key and exterior door key must be returned to their RA or housing intern on the day of departure. Failure to return residence hall and upperclass housing room and/or exterior key will result in charges ranging from $34-200 depending on the building. Remember to turn in your keys!

All suite mailbox keys need to be returned directly to the Mail Center at the time of departure for students permanently leaving St. Norbert. Residential Life staff cannot assist students in returning their mailbox keys. If you have any questions regarding mailbox keys, please contact the mail center at (920) 403-3274 or mailcenter@snc.edu.

Common Area Damages | Return to the top
When damages occur in the common areas of a hall where it is unknown which individual(s) did the actual damage, all residents living in that particular hall are charged the cost of the damages by dividing the total amount by the number of residents living in the hall.

Common area damages can also be assessed for individual floors or wings. Charges for damages will be assessed at the end of the academic year and will be indicated on the room damage bill.

Residential Life is encouraging students to contact their RA, intern, or hall director with any known room or hall damages in their living area before finals week.

An inspection of the damaged item can be completed before finals week to determine who is responsible for the repair or replacement charge. In some cases, the damage has already been indicated on the Room Condition Report (RCR) at check-in or reported during the academic year to not be the student's responsibility.

For damages that are not on the RCR, it is important to identify the individual(s) responsible for damages at this time. Otherwise, all roommates or residents of a hall/room will be charged for the damages after hall closing.

The final inspection of the room or living area will still be conducted after the halls and upperclass areas close in May.

Last Meal in the Cafeteria | Return to the top
The last meal served in the cafeteria will be dinner from 4:30 p.m. until 6 p.m. on Friday May 9.

Telephones | Return to the top
All St. Norbert College issued telephones need to be put back in their original locations upon checking out of the residence hall or upper class housing unit. Telephones that are damaged or wall jacks that are cracked will be billed to students. Please direct all telephone questions to Information Technology department at (920) 403-4093.

Move-out Parking Information | Return to the top

Parking for Graduation and Graduation Mass
- As a convenience to graduates and visitors during graduation weekend, the VMC, Schuldes South, Stewart Street, Third Street North and South, Union and Admission/St. John's parking lots will be closed from 9 p.m. on Saturday, May 10 until 6 p.m. on Sunday, May 11. Day and overnight parking will be available in college, PAC or JMS lots on Saturday, May 10.
Move-out Parking Policy and Information
- Parking of any type of vehicle on sidewalks or on the grass is prohibited. On Friday, May 9, special loading areas will be in effect in the JMS parking lot, PAC parking lot and on Reid and Marsh Street. In the JMS and PAC parking lots, there will be parking stalls marked for 15 minute loading only. All of Reid and Marsh Street will also be designated as 15 minute vehicle loading zones. Cars cannot block fire hydrants. After all belongings have been moved into a vehicle, we are asking that the vehicles be moved to another campus parking lot. After vehicle loading, students should clean their room and check out with a Residential Life staff member.
- Campus Safety and parking staff will be monitoring parking violations during exam week. Fines for improper parking will be $30 per ticket.
Townhouse/Carriage House Move-out Parking Information
- Students are prohibited from driving or parking any vehicle inside the chained areas of the Townhouse courtyard area. Vehicles cannot park on the grass or the cement. Moving poles and chains is prohibited. Fines for improper parking will be $30 per ticket.
College-owned Houses Move-out Parking Information
- Students are prohibited from driving on the lawn or sidewalks to move their belongings out of a College House. Damage to the lawn will be charged to residents. The fine for improper parking will be $30 per ticket. Fines for damage to lawn/sod will also be assessed if necessary.

Please direct all parking questions to the parking secretary at (920) 403-3948.

Summer Housing | Return to the top
Housing for summer 2008 is available. Spaces will be assigned on a first-come, first-served basis. Summer housing applications, information, and policies are available in the on the summer housing page.

Recycle. Reuse. Re-Give. | Return to the top
Help local charities and the campus. Journey-Men, Facilities, and Residential Life are working together to cut down on waste and keep the campus looking nice after students move out by setting up collection areas for unwanted/donated items from hall closing.
From Friday, April 25th to Monday, May 12th the following items will be collected:

Food & Drink
- Unopened goods, boxed foods, or nonperishable items.
Clothing
- Clean and gently used items.
Appliances
- Items that are working, clean, and in good condition.
Carpets
- Carpeting that is clean and absent of holes or tears.
Cleaning Supplies
- Partial containers are accepted.
Large Items (i.e. couches, microwaves, etc.)
- Please call x.3045 or email Bill Mathias one week in advance to schedule a time for pick up.
Loft Wood
- Place in the orange fences located near MMM or Burke until May 5th.
Miscellaneous Items
- Other items will be accepted if they are clean and usable.

Download your cleaning checklist:

Residence Halls Word document

Michels Hall Word document

Carriage House Word document

Riverside/Vander Zanden Word document

Townhouses

College Houses Word document