Contracts
Any time you make a contractual agreement with an establishment, vendor or performer, it is very important to get it in writing. This protects your organization from unassociated, unreasonable, and/or unexpected costs. If the place or person you are negotiating with does not have a contract, the Department of Leadership, Service & Involvement has two particular types of blank contracts to meet your needs.

Establishment contracts
Establishment contracts are used when you arrange an event (i.e., Dinner Dance) at a supper club or similar establishment. It simply outlines the prices, deposits and service agreed on by both parti.e., s. Such a contract protects you from being overcharged and nearly assures that you get what you were promised by the establishment. Blank establishment contracts are available online at www.snc.edu/planning/forms.

Event contracts
Event contracts are used when you invite a performer, speaker, or anyone providing service to your organization for a fee. It is strongly encouraged that you consult with someone in LSI before signing an event contract. The event contract also includes the standard St. Norbert College rider, which is required for all events hosted by St. Norbert College, which essentially any recognized student organization is. Blank performer/speaker contracts are available online at www.snc.edu/planning/forms. Make sure you get a contract.

A contract is a legal document. A contract should never be signed until you have read the fine print and agree with the entire contents. Be aware that when you sign a contract, you can be held personably liable if your organization does not follow through. Also, be aware that in Wisconsin, verbal contracts are legally binding.

If you are receiving the funding for your speaker or performer from the student activity fee (ie., program grant or allocation), you must have a completed contract in order to get the check cut. The contract must include the name, address and social security or federal ID number of the provider. Checks are cut only on Thursdays in the Business Office, so be sure to have your paperwork turned in to LSI by Monday so the process can be completed in a timely fashion.

Off Campus Events
If your organization is planning an off-campus event (i.e, dinner dance, retreat, weekend away, field trip, etc.), you must register this event with LSI. Submit an online Off-Campus Event form preferably at least one week prior to the event, sooner if possible. This form is accessed at www.snc.edu/planning/forms/offcampus.html.

Student organizations participating in off-campus events represent St. Norbert College. This representation of the College may reflect both positively and negatively on the image of the institution as well as the organization.

While individual students enjoy freedom off-campus, they or their organization must realize when functioning under the College name, they are seen by others as St. Norbert College representatives. There must also be an understanding that the individual represents the organization and the organization needs to be responsible for the individuals. This extends to alumni participation at organization events.

As an officer, you are directly responsible for the behavior and general welfare of both your members and their guests. This includes abiding by all current laws of the state in which your event is being held.