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Dissolution can be voluntary or
involuntary. Voluntary dissolution usually happens when the
organization cannot maintain adequate membership, either because
original needs have been met, or interest simply wains. The
organization either formally decides to disband and takes the
appropriate steps to do so, or they just let their recognized
status lapse. Inactivity and lack of responsive contacts is
normally the indication for LSI of a group that no longer
exists.
Involuntary dissolution is most often the result of a grave
diversion from the college expectations of a recognized student
organization. This usually does not occur without several attempts
to rectify the challenges that have been presented. If leadership
is unwilling or unable to make the changes necessary to keep their
recognition, it is likely that the organization will be
dissolved.
If your organization decides to
dissolve, following are the steps that should be
taken:
- Send a letter or email to the Department of Leadership, Service
& Involvement indicating your intent to dissolve and the date
it becomes effective.
- Make certain all bills have been paid and reconciled.
- Close your checking account if applicable.
- Clean out and box all associated files of the organization. You
can bring this box to LSI, who will store it.
- Provide LSI with a forwarding address of a contact person for
any final mail or phone messages for the organization.
Once your organization has been
dissolved, the following steps are taken in LSI:
- Your organization is taken off the student organization
information pages at www.snc.edu/studentorgs/
- SNC Banner account is closed if applicable and any remaining
balance goes to the Organizational Pool for redistribution during
saf program grant requests and annual allocations.
- A letter of dissolution is sent to the organization and copied
to the Mail Center, Copy Center, Business Office, Conference &
Event Services, and the Campus Center.
- Reservation privileges are rescinded.
- All campus charging privileges are rescinded.
- The SORR mail box is rescinded and any further incoming mail
for the disbanded organization is forwarded to the contact person.
If no contact was provided, the mail is returned to sender.
- All further benefits listed on page v of the Student
Organization Handbook are rescinded.
An organization may not choose to re-organize before one
calendar year from their dissolution date.
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