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Duties of
an Organization President
- Plan, delegate, and evaluate, set goals and create ideas, tone,
and direction
- Facilitate process of completing and submitting organization
renewal information to LSI
- Serve as officer, or delegate, who is primarily responsible for
picking up mail in SORR, communication on orgaccess list serve, and
communication with LSI organization liaison.
- Set and be aware of deadlines
- Communicate ideas and information and appoint committees and
task forces
- Meet regularly with Advisor and keep him/her appraised of
activities of organization
- Motivate and recognize the achievement of officers and
members
- Attend all ACCESS meetings, or send appropriate
representative
- Understand, educate membership and ensure that organization
adheres to campus and organizational regulations
- Facilitate all meetings of the organization and serve as
official representative
- Provide a smooth transition
- Mediate conflict within organization
- Facilitate the completion of the organizational annual
report
HINT: Draw up an agenda for each meeting, inform the members prior
to the meeting, and follow the written agenda. Meet with the
executive board and advisor regularly to keep everyone appraised of
organization business
Duties of an Organization Vice
President
- Be an ex-official member of all committees
- Manage the committees
- Perform the duties of the president in his/her absence
- Oversee committee chairperson
- Serve in partnership with the President, as a leadership
team
- A “catch all” position, has great potential to facilitate
annual goals for the organization
- Can serve as parliamentarian
HINT: To create a functional leadership team, open and frequent
communication with the president is necessary. Some organizations
have VP serve in a leadership “co-chair” role.
Duties of an Organization
Treasurer
- Collect member dues
- Prepare and adhere to an approved budget
- Maintain accurate records
- Transact business through a bank or college Business
Office
- Keep executive board informed of financial strengths and
weaknesses of the organization
- Have the books audited or reconciled
- Work with fundraising committee to set annual fundraising goals
and coordinate fundraising activities
- Work with organization to apply and submit Student Activity Fee
application annually (optional)
HINT: Keep budget information current and receipts available to
members upon request. Your duties include assisting organization
officers in their activities on a sound business basis and ensuring
the consistent accounting of records. Karen Filppula in LSI is a
good resource for assistance.
Duties of an Organization
Secretary
- Record accurate minutes of all meetings
- Keep the organization’s permanent records/archives
- Update all roster information (i.e. addresses, phone numbers,
birthdays, etc.)
- Be an official club correspondent
- Order organization supplies
- Publish organization bulletin
- Maintain official membership record
- Complete club directory
- Attend all meetings
- Attend as many organization functions as possible
- Create or maintain organization web site (optional and only if
organization does not have a webmaster)
HINT: Read the minutes at the beginning of each meeting. Post or
email to membership to assure that membership knows which items
were completed at the last meeting, which items must be covered at
the next meeting, and other miscellaneous tasks or agenda
items.
Duties of an Organization Social
Chairperson
- Oversee the planning of all organizational social events
- Assume the responsibility and liability if alcohol is served at
organization events (i.e. education of membership, waivers, meeting
with advisor prior to event, etc.)
- Obtain any contracts required for organization social
events
- Be aware of any legal implications of planning a social
event
- Read, understand and educate membership on SNC risk management
program
- Delegate tasks related to planning social events
HINT: Be sure that membership is aware of organization expectations
prior to event. Be sure that all guests invited are on a “guest
list” and those members understand their responsibility for their
guest’s behavior and the consequences associated. If using a rental
facility, be sure to walk through with owner prior to event and
identify damaged areas.
Duties of an Organization Service
Chairperson
- Oversee the planning of all organization philanthropic and
service events
- Assume the responsibility and liability of membership
understanding and risk involved in activity, if appropriate.
- Assist organization in setting goals and determining projects
for annual service activities
- Be aware of any legal implications of said event
- Share information with Associate Director of Leadership and
Service, Nancy Mathias, prior to and/or following event (i.e.
number of participants, project/sponsors, etc.)
- Read, understand and educate membership on SNC risk management
program
- Provide information for service report in Annual Report
- Delegate tasks related to planning service event
HINT: Work with Nancy Mathias and LSI in selecting service projects
for the coming year. If not already determined, assist organization
in committing to a particular cause or service agency annually as a
part of your service activities. Work with fundraising chair to
determine potential philanthropic activities.
Note: All officer roles are expected to perform any additional
duties as deemed necessary by members of the Executive Board or
general consensus from the organization membership.
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