August 19, 2008
New policy on student copying and printing
St. Norbert College is implementing a new approach to managing student printing and copying that will support its efforts to be environmentally responsible, as well as helping reduce costs. The college is installing more efficient print and copy equipment that will reduce power consumption and paper usage and enable us to better manage printing and copying. This new equipment has the ability to scan printed materials into PDF files and e-mail them.
Student print/copy program
Starting this fall, each full-time student will be given a $14.00 print/copy allowance each semester. (This is equivalent to 350 black and white pages of print or copy output.) This allowance will be reduced by $0.04 for each black and white page and $0.12 for each color page. If the entire allowance is used, any additional printing or copying will be billed to the student at the same per-page rates.
Students will be able to keep track of how much they have printed and copied. Before each printout or copy, the student will see their current balance, and when printing, will also see the number of pages and cost of their current job. A link to a web page showing their balance and recent print/copy activity will be displayed on the mySNC web page. Many students will actually see a reduction in costs, because copy output will be included in their new allowance.
This new approach will be accompanied by an educational effort that will help students be more efficient and effective in their print and copy efforts, and will also encourage instructors to reduce the amount of print output required for coursework by handling more material electronically.
The purpose of this new program is not to institute a new fee or generate additional revenue, but to reduce the college's impact on the earth's environment and resources by making everyone more conscious of their use of printing and copying. It is our expressed desire and belief that we will not have to charge any student for excessive print or copy use.
Some important points about this new program:
- Multifunction printers in the library and the copy center will permit the scanning of print material into PDF format and e-mailing it at no cost.
- Students employed by the college will charge work-related printing/copying to their department.
- Students will not be charged - or will be reimbursed - for any failed prints or copies.
- Print/copy allowances will be prorated for part-time students and those in summer and January sessions. Graduate students will be treated as full-time students in regard to the print/copy allowance.
- The charge for exceeding the print/copy allowance will be added to each student's accounts receivable balance at the end of each term.
- Print/copy allowances will be reset at the beginning of each term.
- Cash may be used for copying at both the library and copy center.
- Custom cash may be used for copying at the copy center.
- Less money spent on paper and toner will mean more money for other resources, like new computers and books. The college anticipates at least a 44 percent reduction in output this semester over last, and savings of at least $20,000.
We ask that you be part of an ongoing evaluation of this new program in the upcoming year. We value your input, as we want to make this program as efficient, effective, and supportive as possible. We will keep the college community informed of the progress made in the reduction of wasted paper and toner.
The college has developed this approach after reviewing alternatives, observing what other colleges and universities have done, and visiting with the Student Government Association in an open session with students. Historically, students have paid for copying and been able to print in the computer laboratories at no cost. In the past, some students have printed more than 100,000 pages each in a semester! Much of this has been wasted; a large amount of print output was never picked up or was discarded. However, the median (mid-point) printing level for students over the past several years has been relatively stable, at between 250 and 300 pages per semester.
For more information, see http://www.snc.edu/techsupport/docs/printing.html.
For questions, contact Phyllis Melotte, x3951 (for questions about individual accounts) or Felice Maciejewski, x3290 (for questions about the policy itself).
920-403-HELP/4357 (Help Desk)
If you have any questions, please call the Tech. Support Help Desk at xHELP (4357).
Technology Support Services
Phone: (920) 403-4040