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College Catalog
Academic Regulations

 

Catalog Requirements

Students must complete the requirements for degree and major/minor from the catalog in effect at the time of first enrollment. Students may not use requirements from different catalogs to complete their degree. Students, not on an approved leave of absence, who are not enrolled at the College for one year or longer, are readmitted under the requirements currently in effect at the time of readmission. Catalog requirements stay in effect for six years except for undergraduate students in continuous enrollment. Students not in continuous enrollment desiring to complete a degree after the six year limitation must do so under the most current catalog requirements or petition the Dean of the College for an exception. Program and catalog requirement limitations are not extended to teacher certification requirements. Please contact the Director of Teacher Education for certification details. (Effective with the 2001 Catalog and not retroactive).

The College reserves the right to change the requirements within this catalog. Though the College attempts to communicate catalog changes to students, students are responsible for program completion and requirement updates. Information on requirement changes are available from program coordinators and the Academic Dean's and Registrar's offices.

Bachelor's Degree Requirements

To earn a baccalaureate degree from St. Norbert College a student must satisfy credit, curriculum, grade point average (GPA), and residency requirements. A total of 32 courses (128 semester credits) successfully completed, a cumulative 2.00 GPA and major grade point average of 2.00, completion of the General Education program, and an approved major are required for graduation.

Minors

Minors are not required for graduation, except for certain teacher certification programs, but they require a cumulative 2.00 grade point average for completion. GPA requirements for teacher certification are higher and are established by the Education Department. Minors consist of a minimum of six courses whereas majors are required to have a minimum of 10 courses. Minors can not be in the major discipline. Other restrictions on minors are listed under specific program requirements.

Residency Requirements & Transfer Students

Transfer students must complete at least 8 of the 32 total (32 semester credits of the 128 required) and one quarter of any major at St. Norbert College. Introductory courses may not be counted in the one quarter major requirement. This means a minimum of 2.50 advanced courses in a ten course major must be taken at St. Norbert. The 25% requirement will require more than 2.50 advanced courses if the major is more than ten courses.

All baccalaureate candidates must spend their senior year in residence at St. Norbert College. Students are considered to be "in residence" if they register for their final eight courses (32 semester credits) from St. Norbert College. Exceptions to the senior residency requirement may be made for students having attended St. Norbert College full time for eight semesters by petition to the Registrar or Academic Dean.

Double Majoring

Students double majoring in disciplines that qualify for different degrees receive only one degree from St. Norbert College though all majors and minors completed appear on the permanent transcript. For these double majors, a selection of degree is made at the time of filing an Application for Degree Form.

Cross-listed or Double Counted Requirements

Courses cross-listed between programs may be used to fulfill major and/or minor requirements. Limitations on cross-listing between the General Studies Program and major requirements are listed under the General Studies section.

Internships

No more than two internships (8 semester credits) out of 32 courses (128 semester credits) required for graduation may be taken for credit.

Course System

St. Norbert College has a course system rather than a semester-hour credit system. For graduation each student must submit 32 successfully passed courses (128 semester ccredits). Beginning in the Fall of 2004 the College will begin to transcript all courses as semester hours in which one full course is equivalent to four semester credits.

Course numbers previously prefixed with an H are half courses; all other courses are full courses unless marked no credit. Ensemble courses are quarter courses. All courses listed in the Catalog are full courses (4 semester credits) unless otherwise noted.

Class Schedules

A primary purpose of the course system is to provide academic credit for courses in terms of educational objectives rather than in terms of number of class meetings per week.

To allow faculty members maximum flexibility in planning patterns of class meetings, the registrar has developed a schedule that allows at least four 50-minute periods per week. For those instructors who wish, the schedule makes possible the use of periods of 100 and 150 minutes in combination with 50-minute periods. Each instructor will request the sequence that best fits his/her teaching needs. He/she is free to use the periods within the sequence assigned to him/her for a course as he/she judges proper, using all of them or some of them or none of them from week to week as he/she wishes.

Course Load

A normal course load for full-time students during the regular academic year is four full courses (16 semester credits)or the equivalent per semester. No student may take more than 18 semester credits in any given semester except by written permission of their advisor. The maximum number of courses allowed in any one semester is five (20 semester credits). Full time status is defined as 3 courses (12 semester credits) for undergraduate students and 9 semester credits for graduate students.

Registration

Change of Registration. After registration, courses may be added or dropped or sections changed under the regulations and procedures established for this purpose and available on the Office of the Registrar web-site.

Adding or dropping courses. Students may change their schedule up to the end of the fourth day of each long semester. Changes are made by completing an Add/Drop Form with advisor and instructor approval or directly via the College's on-line advising system when it is open for student registration. Courses dropped during this period are not recorded on one's transcript. Courses starting during the second seven weeks of the semester must be added/dropped within this time frame.

Withdrawing from individual courses. After the add/drop date prior to the last date specified on the academic calendar, a student may withdraw from a course by completing a Course Withdrawal Form with advisor and instructor approval. Thereafter, students may withdraw from a course only by permission of the Dean of the College for a serious reason -- such as prolonged illness. All adds/drops/withdrawals are not official until submitted to the Registrar's Office. (See also Withdrawals.)

Class Attendance

The policy on absences from class will be determined by each teacher for his/her own classes. The teacher will clearly explain his/her policy in the first class of each semester. It is presumed that all teachers will exercise prudence and justice in the application of sanctions. A uniform policy for all sections of multiple section courses is recommended.

Dean's List

Students who are registered for full-time study and complete three or more courses with a final grade point average of 3.50 or better with no grade of F earn a place on the Dean's List.

Graduation With Honors

Students will be graduated with honors if the final grade point average is as follows:

3.50 - 3.74 - "Cum Laude"
3.75 - 3.89 - "Magna Cum Laude"
3.90 - 4.00 - "Summa Cum Laude"

Transfer students must complete a minimum of 12 St. Norbert College courses (48 semester credits) to be eligible for academic honors. (The grades for work completed elsewhere will not be counted.) The computation is based on the student's entire academic career at St. Norbert College.

Degree Application

Undergraduate students must apply for their degree within 30 days of the start of their senior year. Graduate students need to apply during their last semester of attendance or when registering for Thesis credit. Application for Degree Forms are available in the Registrar's Office. A Degree Application Fee is assessed to all students during their final semester of attendance.

Four-Year Guarantee

St. Norbert College guarantees that students who enter as freshmen, enroll in four courses per semester, do not fail or withdraw from any courses, and maintain a 2.00 cumulative grade point average will graduate in four years. This guarantee underlines the strength of our advisement program, the flexibility and integrity of the curriculum, and our commitment to holding down the cost of higher education in terms of both time and money. If the student who qualifies for this guarantee does not complete his or her degree requirements in four years, the College will waive the student's tuition for the courses needed to complete the degree requirements at St. Norbert.

Limitations: The only exceptions are those students who, because of a change of major, are required to complete more than 32 courses (128 semester credits), or those students enrolled in programs such as Education who must take more than 32 courses (128 semester credits)to meet certification requirements. Also this guarantee does not apply to students who elect more than one major and must take more than 32 courses (128 semester credits)as a result. Additionally, students who study overseas for more than one semester may not be able to graduate within the four years. Students who elect to pursue a minor or a pre-professional track (such as pre-med) should do so carefully in order to complete their programs within four years. The Guarantee does not extend to second majors, minors, or pre-professional courses.

Under this guarantee, the College expects that the student will select a major in a timely fashion, i.e., prior to registration for the fourth semester of study. To exercise the guarantee, the student must be approved for the guarantee by the Registrar and apply for financial aid. Any portion of tuition not covered by federal or state gift assistance will be waived by the College.

Repeated Courses

Currently, when a course is repeated, both are shown on the transcript and both grades are counted in the G.P.A. Beginning in the Fall of 2004, when a course is repeated at SNC, all attempts are shown on the transcript; however, only the last grade is counted in the GPA, in the quality points, in the credits earned, and in the credits attempted. Catalog course numbers which can be repeated for credit, such as music lessons and ensembles, are not subject to this policy.

Student Classification

Students are classified based on the following number of courses completed:

Freshmen 0 - 6.75 courses completed (0-27 semester credits)

Sophomores 7 - 13.75 courses completed (28-56 semester credits)

Juniors 14 - 21.75 courses completed (57-87 semester credits)

Seniors 22 or more courses completed (88 or more seemster credits)

Satisfactory Academic Progress

St. Norbert College expects a student to pass courses and maintain a minimum grade point average in order to complete degree requirements in four years. Because deviation from the norm is inevitable for a few students, the following criteria are used in considering whether a student is making acceptable progress toward a degree. A student may be placed on academic warning, probation, continued probation or dismissed from the College for either unsatisfactory grade point average or for withdrawing from and/or failing courses.

Good Academic Standing

A student is considered to be in good academic standing if their cumulative grade point average is above 2.00 and they are making credit progression requirements as outlined below.

Unsatisfactory Grade Point Average

The minimum satisfactory grade point average is 2.00. All students whose grade point average falls below a 2.00 will be placed on academic probation. Any student who does not achieve a 1.00 grade point average in his/her first semester at St. Norbert will be dismissed from the College.

Academic Warning

Any student who has a cumulative GPA between 2.00 and 2.29, who earns a semester grade point average below 2.00 and is otherwise in good academic standing, shall receive an Academic Warning. An academic warning signals that a student is heading for probation or dismissal if continued academic performance does not improve. Students can be placed on probation or dismissed without receiving an academic warning first.

Credit Probation

First semester students are expected to complete 2/3rds of their attempted courses if enrolled in fewer than 16 credits, or 75% of their attempted courses if enrolled in 16 or more credits. Thereafter, a student is expected to have completed 75% of all attempted credits until their junior year. During the junior year a student is expected to have completed a cumulative 83% and during the senior year 87% of attempted courses to be making satisfactory academic progress. Students who fall below this level can be placed on Probation.

Semester Credits Attempted                           Required Minimum % Completed
..........1-15.99..................................................66%
.........16-67.99..................................................75%
.........68-99.99..................................................83%
.........100+......................................................87%

Probation and Continued Probation

A student who has not made satisfactory progress in terms of GPA or credit progression, will be placed on Probation. Students on probation will be expected to complete a minimum of 75% of all attempted courses with a semester GPA of 2.00 in the next semester of attendance. Students who reach this probation requirement but have not reestablished good academic standing may be placed on Continued Probation until they reach good academic standing. Students on Continued Probation must complete 100% of all attempted courses with a minimum semester GPA of 2.00 and/or regain good academic standing to continue their enrollment. Failure to meet Probation or Continued Probation requirements will result in dismissal.

Academic Dismissal and Appeals

All students dismissed from the College may appeal their dismissal. To appeal, a student must, submit to the Academic & Financial Aid Review Committee a signed and dated letter of appeal explaining why he or she should not be dismissed. Some mitigating circumstances that may cause a student to fail to meet academic progress standards include:

-- Family difficulties, such as divorce or illness;
-- Death of a parent or relative;
-- Interpersonal problems with friends, roommates, significant others;
-- Difficulty balancing work, athletics, family responsibilities, etc;
-- Financial difficulties

Students who do not demonstrate a mitigating circumstance who successfully appeal their dismissal are not eligible for any institutional, state, or federal financial aid. Students may enroll with the Registrar's approval for the Winter (J-Term) or Summer semesters in order to improve their academic standing or to appeal a dismissal.

Maximum Time Frame

Students will not be eligible to receive financial aid if they attempt more than 150 percent of the normal credits required for a degree. At St. Norbert, this means that a student in a degree program requiring 32 courses for graduation will be eligible for financial aid during the first 48 courses attempted as a degree-seeking student. All attempted courses are counted, including transfer courses, whether or not financial aid was received or the course work was successfully completed.

The full 32 courses (128 semester credits) must be completed by the end of the ninth semester, unless special arrangements have been approved by the Dean of the College. Unless exceptions are made for significant reasons, students who fail to meet the minimal progress requirement will have their cases referred to the Dean of the College for action, which may take the form of probation, continued probation, or dismissal. If either probation or continued probation is granted, the student will have continued financial aid eligibility.

Miscellaneous

The following are considered when evaluating a student's academic progress:

-- Withdrawals, incompletes, and failures are considered attempted but not earned courses.
-- Passing grades received for satisfactory/unsatisfactory graded courses are considered attempted and   earned courses; failing grades in these courses are considered attempted but not earned courses.
-- Repeated courses are included in the calculation of both attempted and earned courses. 
-- Audit courses are not considered courses attempted or earned.
-- Remedial courses are included in the calculation of both attempted and earned courses.
-- Transfer credits, including those received through approved study abroad programs or consortium agreements, do not count in the calculation of the GPA, but they are included in the calculation of both attempted and earned courses.
-- If a student changes majors, a student may petition the Academic Dean for a waiver of progress requirements, so that only the hours from the previous major(s) that will count towards the student's new degree requirements are included in the calculation of attempted and earned hours.

Final Examinations

The schedule of final examinations is published each semester on the Registrar's Office website. Whether or not a final examination is given in any particular course is a matter for the instructor to decide. When a final examination is given, it must be given at the time assigned in the schedule. Take home examinations should be scheduled for return to the instructor during the scheduled examination time; instructors cannot require an earlier return time.

The last examination in a course may NOT be given during the last week of classes. A unit examination may be given during the last week of classes only if it is followed by a final examination given at the scheduled time. Violations of this policy should be reported to the appropriate Divisional Chair. The Registrar or the Dean of the College must approve any change in examination times.

Outside Examinations

Examinations scheduled outside regular class hours are to be avoided by instructors, except when a longer period of time is required or when comparable results are needed from different sections of the same course. Instructors are required to give students advance notice and must allow students to take a make-up examinations if he or she can not be present for an examination outside normal class hours. Evening examinations should not be given before 7:00 p.m.

Summer School Enrollment

A student is limited to a maximum enrollment of three courses in the Summer Session.  There is a maximum enrollment of two courses in the five-week session and one course in a three-week session.

Transfer Credit from Other Institutions

A maximum of three courses (9-12 semester credits from 3 courses) may be transferred from other institutions and be counted in the 32 courses (128 semester credits) required for graduation once a student enrolls at St. Norbert College. Transfer credit from other institutions is accepted on face value in semester credits, with quarter credits equivalent to 2/3's a semester credit. Students who plan to transfer credit into SNC for courses in their major fields must have the courses pre-approved by their discipline coordinator and the Registrar before they are taken. Courses fulfilling general degree or general education requirements must be approved by the Registrar. Grades earned at another college or university do not affect grade point at St. Norbert College. Courses with less than a "C" grade are not accepted in transfer.

Change in Eligibility Status

For the purposes of determining athletic eligibility, a student-athlete shall become eligible or ineligible to compete on the date the Registrar certifies the change of academic status in accordance with the College Standards of Academic Policy at the end of the semester when the determination is made for all students.

Grading System

The St. Norbert College grading system is as follows:

                                                              Quality
  Grade                      Definition                       Points
   A                          Excellent                         4.00    AB                                                           3.50    B                          High Pass                         3.00    BC                                                           2.50    C                             Pass                           2.00    CD                                                           1.50    D                           Low Pass                         1.00    F                             Fail                           0.00
P Pass --    W                           Withdrew                          --    I                           Incomplete                        --    CT                       Continuing Course                    --    AU                        Audit                           -- NR Not Reported -- IP In Progress -- AW Awarded Credit -- NT Not Transferable (Study Abroad Below C -- TR Transfer Credit --

All grades are entered on the student's permanent record.  No grade may be changed after one year from the date the grade is originally given.

The grading system at St. Norbert College is based on the assumption that a student either receives credit or does not receive credit for work undertaken. Credit can be earned for the same or equivalent course of study only once. The quality of a student's work is expressed in grades and grade points. A 4.0 grade point system is used under which a student earns grade points for each course successfully completed. If credit is denied, the marks of F, W, WF, U,, NT, NR or I are shown next to the work undertaken. If credit is earned a range in evaluation from A to D and S is given to denote the quality of the work done. Grades in all courses attempted at St. Norbert College shall be computed in the grade point average except those courses evaluated W, I, NR, IP, AU, S, U or CT. NT, S, U credits attempted are calculated into total credits attempted for Satisfactory Academic Progress determination.

St. Norbert College operates on a 4.0 grading system in which A signifies excellent performance marked by unusual ability and distinctive achievement; B signifies good performance marked by significant achievement; C = satisfactory performance; and D signifies marginal, but passing work, and below the standard required for graduation. This grading system recognizes that student work may fall between the grades listed above. The intermediate grades of AB, BC, and CD can be given in such cases. When credit is not earned for a course, the following grades may be issued: F = Failure; W = Withdraw; I = Incomplete; NR = Not Reported; U = Unsatisfactory; NT = Non-Transferable (Study Abroad). Audited courses, awarded and transfer credit are not calculated in the student's grade point average and are designated AU, AW and TR respectively. Continuing courses and courses currently in progress are designated CT and IP.

A grade of S = Satisfactory indicates satisfactory performance and is not calculated into the grade point average. Masters Thesis and Advocacy Projects are to be graded on a Satisfactory or Fail basis in which a pass equates to work meeting program requirements in all areas of evaluation as determined by the readers and a fail as work that does not meet minimal requirements in one or more areas of evaluation.

Grade Appeal Process

Please refer to the Student Handbook on procedures for Grade Appeals.

Mid-term Performance Evaluation

To assist students in the evaluation of their performance during each academic semester, the College has implemented a mid- term performance evaluation program in which students are informed of marginal or failing work in any given course at mid-semester. A copy of the report is sent to the student's academic advisor as well.

Removal of Grade - Not In Course

If a student gets an "F" in a course and states that he/she was never in the course, the student may have the "F" removed if the faculty member verifies, in writing, that the student was not in the course after the 4th day of instruction (end of the add/drop period). Requests for removal of grade should be made within one semester of enrollment. Students may be responsible for any financial obligations resulting from the mis-enrollment.

Incomplete Grades

The designation of "Incomplete" is used when a student has not completed some work or the final examination for a serious reason beyond his or her control. The work must be completed and a grade received by the Registrar within five weeks after the beginning of the following semester or the "Incomplete" will automatically become a "failure." In rare cases, faculty may request and the Registrar may approve the extension of the five week due date up to the last class day of the current session.

Individualized Major

Students have the option of structuring an Individualized Major Program on a divisional or cross-divisional basis. The procedure is as follows: before the end of the sophomore year, students select an advisor and together they structure a major program. For interdisciplinary majors two or more advisors may be selected. Students and advisors should consult with colleagues within the College who may have personal expertise and experience within the chosen area of study. Majors must have a minimum of ten courses with a minimum of five courses at or above the 300 level and are encouraged to have a culminating experience or capstone course designated. Students having a Social Science related major must include SSCI 224 or an equivalent course within their program. Students complete an Individualized Major Application Form consisting of a program rationale, title, individualized statement of academic and career goals and objectives, courses included, and a semester completion plan including General Education. This proposal is submitted to an appropriate Division Chair and the Dean of the College for approval by the end of the sophomore year. In case of doubt an appeal may be made to the Committee on Curriculum and Educational Policy. Upon graduation the Individualized major along with program title is placed on the student transcript. Individualized Majors are not approved for students receiving Veteran's benefits.

Independent Study & Arranged Courses

The academic program at St. Norbert is designed to provide maximum flexibility of opportunity to students for meeting their educational goals. An important aspect of the academic program is approved independent study under the supervision of a faculty member. There are two basic approaches to independent work by the student. The first is independent study of a course listed in the Catalog called an arranged course. The second is expansion of a student's study which goes beyond the content of regular courses listed in the Catalog through a special topic, directed readings or directed research, or work-study. The titles of the independent work may vary from one academic area to another. The requirements for these, however, are standard.

Students registering for independent work which is not part of an available course must secure approval in advance of registration from the supervising faculty member and the divisional chair. To secure approval students must submit a written proposal including a précis of what is to be accomplished in the course and how it is to be accomplished. The proposal should be developed with the assistance of the student's advisor or the supervising faculty member or both. The proposal should be prepared in sufficient numbers for copies to be kept on file with the advisor, faculty member, registrar and divisional chair. As would be required in any course, the student should submit to the instructor evidence of the work accomplished. This evidence should be sufficiently extensive to permit a valid evaluation of the quantity and quality of what the student has accomplished in the course.

Audits

Full-time students may audit one course per semester without an additional tuition charge. Registration for an audit is on a space available basis.

Individual faculty members will set the conditions under which their courses may be taken as an audit rather than for credit. Students registering to audit a course are expected to maintain a normal attendance pattern in that class. A student who does not fulfill the conditions set forth by the instructor will not have the course and grade (AU) entered on the permanent record.

No course may be changed from credit to audit, or vice versa, after the end of the drop/add period.  If a course is taken for audit, it cannot then be taken for credit unless it is an ensemble.

Academic Honor Code

The learning process succeeds only when students perform honestly on assignments and examinations. All students are expected to abide by the Academic Honor Code. It defines academic dishonesty and sets forth the responsibilities of faculty and students in the event of alleged dishonesty. Possible penalties for dishonesty include reduction of a grade, failure in the course, failure and suspension, or failure and dismissal. Please refer to the current Student Handbook for the text of the Academic Honor Code.

Students Activated for Military Service

Students called up to active military duty during a semester will be placed on immediate incomplete grade status. The student and faculty will jointly confer when time permits, to determine if the course(s) enrolled can be completed in a timely basis, if a grade can be issued for work completed to date, or if the student should be withdrawn without penalty.

If withdrawal is necessary, any paid tuition or fees by the student will be credited toward a future semester of enrollment. Each case will be handled on a case by case basis depending on the call up time. Students are encouraged to notify faculty and the Registrar when they are placed on notice and then when called to active duty.

Withdrawals

Withdrawing from a Course. After the add/drop date and prior to the last date to withdraw without penalty (WF), specified on the academic calendar, a student may withdraw from a course by completing a Course Withdrawal Form with advisor and instructor approval. Thereafter, students may withdraw from a course without penalty only by permission of the Dean of the College for a serious reason -- such as prolonged illness. All withdrawals are not official until submitted to the Registrar's Office and recorded . Official withdrawals are recorded as follows:

During the add/drop period of classes-no record of enrollment.
After the add/drop period of classes-recorded as W
After the last date to withdraw ---recorded as WF (withdrew failing)

Calendar dates of withdrawal deadlines are published for each semester on the Office of the Registrar web-site. NOTE: An excessive number of withdrawals may affect the academic standing of students (see Satisfactory Academic Progress).

Withdrawing from the College. Students who wish to withdraw from all classes must begin the procedure by contacting the Registrar's Office to complete a College Withdrawal Form and Exit Interview. If a student withdraws from the College during the add/drop period of classes, only the date of withdrawal will be recorded. No record of specific course enrollment will be made. If a student withdraws from the College after the add/drop deadline the grade of W will be recorded for each course remaining unfinished. The calendar date of the deadline for withdrawal from courses is published each semester on the Registrar's Office web-site. Students who cease attending all classes will be considered for administrative withdrawal effective the last known date of attendance.P

An undergraduate student who withdraws or is withdrawn and is not subsequently subject to dismissal may seek readmission for the next regular academic semester or year only by making formal application with the Admission Office.

Fee refund deadlines for withdrawals are published in the Catalog for each semester. Financial aid recipients who withdraw before 60 percent of the semester has been completed are subject to federal financial aid repayment regulations and may owe a repayment of aid, even if not entitled to a tuition refund. The amount of aid a student may keep is in direct proportion to the length of time the student remained enrolled during the semester. Assistance is also available from the offices of Financial Aid, Business (student accounts), and the Registrar. (See Refund Policy for Withdrawal in the Fees Section of the Catalog.)

Readmission

Whenever a student withdraws or stops attending St. Norbert College they must apply for readmission. Applications for readmission are available from the Admissions Office. Those students who did not withdraw and are in good academic, social, and financial standing and have not enrolled in another post-secondary institution since they last attended St. Norbert College will automatically be accepted. Students who left St. Norbert College on probation or who were dismissed or withdrew from the College are reviewed for readmission. Students who attended another college must submit official transcripts from each institution attended along with their application for review. Students readmitted are required to submit an admissions deposit upon acceptance.


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