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Eligibility | return to top
St. Norbert College believes that the primary responsibility of financing a college education rests with the family. To equitably determine a family’s ability to contribute towards their student’s education, each student’s Free Application for Federal Student Aid (FAFSA) is evaluated using federal methodology which establishes financial need.
Financial need is defined as the difference between the total Cost of Attendance (COA) and the Expected Family Contribution (EFC) calculated by the filing of ths FAFSA. The total Cost of Attendance (student financial aid budget) includes tuition and fees, room and meal plan, books and supplies, personal expense allowance and transportation allowance.
Application process | return to top
To be considered for financial aid, the student must fill out the Free Application for Federal Student Aid (FAFSA). The FAFSA is a free application that may be completed via paper or on-line annually. We recommend that you complete the FAFSA on-line at www.fafsa.gov to limit errors and prevent delays in processing. To do so, you will need to request a pin number at www.pin.ed.gov. The pin number will be used to electronically sign your FAFSA on the Web. The parent filling out the FAFSA form will also need to obtain a pin number. St. Norbert College will give preference to students who have filed their forms before March 1 prior to the academic aid year in which they are applying for. A student may apply after March 1 but all forms of assistance may not be available. St. Norbert College’s school code for filing the FAFSA is 003892.
The Federal Processor may select your FAFSA for a process called verification. Additional information will be requested from the Office of Financial Aid to complete the federal verification process. If you are selected, the Office of Financial Aid will notify you of the documents required. This will include the following:
- Federal Verification Worksheet
- A federal tax transcript for parent if IRS Data Retrieval was not used when completing the FAFSA. Instructions available on the Federal Verification Worksheet.
- A federal tax transcript for student if IRS Data Retrieval was not used when completing the FAFSA. Instructions available on the Federal Verification Worksheet.
Note: If you qualify to file the FAFSA as an independent student, parent information will not be needed.
Award notification | return to top
In determining a student’s financial aid award, the Office of Financial Aid takes into consideration each student’s financial need. Only students who have been admitted to the college will be considered for financial assistance. Awarding of financial assistance begins March 15 prior to the academic aid year in which you are applying for. Thereafter, students will be awarded based on receipt of their processed forms. All financial aid awards are made for a given academic year. Students may receive St. Norbert College funds for a maximum of eight semesters if they meet eligibility requirements of the institutional fund.
Request for Consideration of Special Circumstances | return to top
When appropriate and sufficient documentation is provided, it may be possible to take into consideration special circumstances through a process call Professional Judgment (PJ). Special circumstances include situations such as lost/reduced wages, high medical and/or dental expenses, and private elementary/secondary school tuition. Special circumstance forms are available on our web page which details supporting documentation that will be required.
Renewing financial aid | return to top
Financial aid is renewable as long as the student maintains satisfactory academic progress, meets all eligibility requirements and continues to demonstrate financial need. St. Norbert College funds are renewable for a maximum of eight semesters of full-time attendance. Students must reapply for financial aid each year by completing the necessary forms.
Disbursement of financial aid | return to top
Federal, state and institutional funds awarded to the student will be credited to the student’s account according to established disbursement dates. However, a student may experience a delay in disbursement if they have unsatisfied requirements.
Enrollment status | return to top
Enrollment status is based on the number of courses in which a student is enrolled. Students who take twelve or more credits each semester are considered full-time. Students taking at least six but less than twelve credits are half-time, while those taking less than six credits are classified as less than half-time. Students must maintain at least a half-time status to be considered for some forms of financial assistance. Students must maintain full-time status as an undergraduate student to be eligible for institutional grants and scholarships.
Satisfactory Academic Progress | return to top
In order to receive and maintain financial assistance, students are required to progress toward completion of their course of study. Financial assistance includes scholarships, grants, waivers, exchanges, loans and employment. The students Satisfactory Academic Progress (SAP) is monitored annually at the end of the spring term.
Satisfactory Academic Progress is measured in three ways:
1. Quantitative (PACE) – Total of all credit hours attempted versus credit hours earned measured cumulatively throughout the student’s enrollment at St. Norbert College (includes transfer credit hours).
2. Qualitative – Cumulative Grade Point Average.
3. Maximum Timeframe – The maximum time to complete a program.
Maximum time frame
Students are expected to maintain a cumulative grade point average of 2.0 at the end of each spring term. Students with less than a 2.0 cumulative grade point average will be placed on Financial Aid Suspension.
Qualitative Standard (PACE)
PACE is measured annually at the end of the spring term and is required to ensure students complete their program of study within the maximum time frame. PACE is calculated by dividing cumulative credits successfully completed by cumulative credits attempted. Students must have an overall completion rate of 66.67%. Students with less than a 66.67% completion rate will be placed on Financial Aid Suspension.
The following are considered when evaluating a student’s Quantitative and Qualitative standards:
• Withdrawals, incompletes and failed courses are considered as attempted credits, but not earned.
• Transfer credits, including those received through approved study abroad or exchange agreements, do not count in the calculation of the cumulative grade point average, but they are included in the calculation of both attempted and earned credits.
• A satisfactory or unsatisfactory grade received for satisfactory/unsatisfactory graded credits are considered attempted and earned.
• Audit courses are not considered as courses attempted or earned.
• Repeat courses are counted for credit and will affect a student’s cumulative grade point average.
• Remedial courses are included in the calculation of both attempted and earned credits.
Students will not be eligible to receive financial aid if they attempt more than 150 percent of normal credits required for a degree. At St. Norbert, this means that a student in a degree program requiring 128 credits for graduation will be eligible for financial aid for the first 192 credits attempted. All attempted credits are counted, including transfer courses.
Financial Aid Suspension
Students who fail to meet the minimum Satisfactory Academic Progress requirements will be placed on Financial Aid Suspension. Students on Financial Aid Suspension are NOT eligible to receive financial aid, but may still attend St. Norbert, unless they are dismissed.
Financial Aid Reinstatement
In order for financial aid to be reinstated after Financial Aid Suspension, a student must meet the academic standard required without the use of financial aid or submit a written appeal.
A Student may appeal the loss of financial aid in writing if mitigating circumstances interfered with the student’s ability to meet Satisfactory Academic Progress standards. Some circumstances that may cause a student to fail to meet standards include:
• Family difficulties, such as divorce or illness
• Death of a parent or relative
• Interpersonal problems with friends, roommates or significant others
• Difficulties balancing work, extra-curricular activities or family responsibilities
• Financial difficulties
The written appeal should explain why the student failed to meet standards and what has changed that will allow the student to make standards in the future. Supporting documentation, such as statements from academic advisors, professors, a professional health care workers, etc may also be requested. The appeal will be reviewed by the Academic Dismissal Committee. If the appeal is accepted, a student will be placed on Financial Aid Probation for one term. During Financial Aid Probation, a student will be eligible to receive financial aid.
Financial Aid Probation
Students who successfully appeal Financial Aid Suspension will be placed on Financial Aid Probation for one term. During this one term of Financial Aid Probation, a student will be eligible to receive financial aid. However, during this probationary period, a student must regain Satisfactory Academic Progress standards. Failure to meet Satisfactory Academic Progress will result in Financial Aid Suspension.
Students who appeal may be placed on an academic plan if it is not possible to regain Satisfactory Academic Progress in one semester. An academic plan may vary in length but will be evaluated each term to ensure the student is meeting the requirements of the established plan. If a student fails to meet the requirements of the plan, they will be placed on Financial Aid Suspension.
Student responsibilities | return to top
A financial aid recipient is required to:
- Provide valid information on financial aid applications.
- Meet all filing deadlines.
- Accept or reject any Financial Aid Award.
- Use all financial aid funds for educational related expenses.
- Keep the Office of Financial Aid informed of changes in the family financial situation.
- Notify the Office of Financial Aid of any assistance received from outside sources.
- Notify the Office of Financial Aid if you are receiving veteran's education benefits. St. Norbert funds are subject to adjustment on Veteran Benefits you may receive. All St. Norbert funds awarded in advance of Veterans Benefits meet matching requirements for the Yellow Ribbon Program.
- Notify the Office of Financial Aid of any changes in housing status.
- Notify Financial Aid Office and lenders of any changes in name, permanent address, and enrollment status.
- Comply with all terms and conditions governing the Financial Aid Award.
- Comply with the requirements for loan entrance and exit counseling.
- Notify the Office of Financial Aid and lenders of any changes in name, permanent address, and enrollment status.
- Maintain copies of all correspondence with the Office of Financial Aid and outside agencies.