St. Norbert College
St. Norbert College
- ACADEMIC PROGRAMS | ALUMNI | FUTURE STUDENTS | PARENTS | VISITORS
(Students, faculty and staff) mySNC -
- -
-
-
-
- About SNC | A to Z Index | Directory -

QUICK LINKS:

 
Member Roles
Funding & Allocations
Policies
Campaigns & Elections
Contacting Us


Member Roles  


What do I do if I'm in the Student Assembly?

The Student Assembly is wonderful, and a great part of the student government. If elected, you'll be one of twenty people representing the official voice of the student body. The decisions that are made by the Student Assembly are then brought to the Executive Team, which moves as quickly as possible to implement the Student Assembly's decisions.


What does the Student Assembly Chair do?

The Student Assembly shall serve as the Legislative Branch of the Association and shall serve as representatives of the student body in the Assembly. They are expected to attend Student Assembly meetings, which are held monthly. There shall be four (4) levels of students which together shall represent the student body as a whole: Freshman, Sophomore, Junior, and Senior.

Each level shall be allotted five (5) seats/positions in the assembly which may be held only by students of the respective class. The students shall work to uphold the mission of Student Government Association and work to accomplish the purpose of the Association outlined in Article II. They shall also perform specific duties outlined in Article V of the Bylaw.  

What is the role of the Executive Board?

The Executive Board shall serve as the Executive Branch of the Association and shall be the main representatives of the student body in all situations.  It shall be the highest governing authority of  the Association.  The Office Positions of the Executive Board shall be President, Vice President of College Relations, Vice President of Student Relations, Secretary, Finance  Coordinator, Communications Coordinator, and Media & Technology Coordinator. The officers shall uphold the mission and work to accomplish the purpose of the Student Government Association outlined in Article II. They shall also perform specific duties outlined in the Article II of the Bylaws.  


What does the President do?

The President shall be the official representative of the Student Government Association internally and externally to the college community. The President shall call and preside at all meetings of the Executive Board.  The President shall attend all meetings of the Executive Board and be an ex- officio, non-voting member of the Student Assembly.  The President shall be the student member of the College Appeals Board and therefore is ineligible to be a member of the Academic Honor Court.  The President shall meet with the Student Affairs Division Advisor at least once per month during the academic year. The President shall meet with the Vice President for Student Affairs and Dean of Students at least once per month.  The President shall meet with the President of the College at least once per semester of the academic year. The President shall assist the Finance Coordinator in preparation of the annual budget request. The President shall present the budget request to the Student Activity Fee Allocations Committee during the Annual Allocations process. The President, in conjunction with the Student Affairs Division Advisor, will plan a Spring Retreat for outgoing and incoming Executive Board members. In the fall, they will be responsible for an additional retreat.  The President shall hold a minimum of two (2) separate office hours per week excluding weekends and holidays during the academic year.  The President shall give remarks at the First-Year Student Convocation and other events as deemed appropriate by the Executive Board, as the official representative of the Student Government Association.  


What does the Vice President of College Relations do?

The Vice President of College Relations shall perform the duties of the President in the absence or inability of the President. The Vice President of College Relations shall serve as liaison between the Student Government Association and all recognized organizations. The Vice President of College Relations shall serve as a representative on the Student Affairs Committee of the College.  The Vice President of College Relations shall oversee the External Affairs Committee and the Academic Excellence Committee of the Student Assembly.  The Vice President of College Relations shall be responsible for communicating all student representatives’ names to the College administration regarding selection/election of offices and committee representatives.  The Vice President of College Relations shall meet with the Standing Committee representatives at least once per semester, inform them of their responsibilities, and hear and receive a report from their respective committees.  The Vice President for College Relations shall meet with the Student Affairs Division Advisor as necessary. The Vice President of College Relations shall hold a minimum of two (2)  separate office hours per week excluding weekends and holidays during the academic year.  


What does the Vice President of Student Relations do?

The Vice President of Student Relations shall perform the duties of the President in the absence or inability of the President and the Vice President for College Relations.  The Vice President of Student Relations shall serve as liaison between the Student Government Association and all students.  The Vice President of Student Relations shall serve as a representative on the Student Affairs Committee of the College.  The Vice President of Student Relations shall oversee the Equity & Inclusion Committee and the Student Empowerment Committee of the Student Assembly.  The Vice President of Student Relations shall meet with the Student Affairs Division Advisor as necessary. The Vice Presidents shall hold a minimum of two (2) separate office hours per week excluding weekends and holidays during the academic year. 


What are the duties of the Secretary?

The Secretary shall record all minutes of the Executive Board and communicate them to the Executive Board. The Secretary shall record all minutes of the Student Assembly. The Secretary shall take attendance and enforce the attendance policies of the Constitution and these Bylaws. The Secretary shall be the trustee of all official documents of the SGA, including election results, and all written and e-communication between any Student Government Association members and any external body. The Secretary shall Chair the Review Board of the Student Government Association. The Secretary shall meet with the Student Affairs Advisor as necessary. The Secretary shall have the custody of the Seal of the Student Government Association and shall attest to and affix said Seal to such documents as required in the business of the Association including, but not limited to minutes, amendments, proposals, and resolutions. The Secretary shall hold a minimum of two (2) separate office hours per week excluding weekends and holidays during the academic year. 


What does the Financial Coordinator do?

The Finance Coordinator shall be responsible for recording all receipts and disbursements of money pertaining to the Student Government Association. The Finance Coordinator shall keep a detailed budget for the Student  Government Association and its entities.   The Finance Coordinator shall chair the Student Activity Fee Allocations Committee.  The Finance Coordinator shall keep detailed copies of all Student Activity Fund allocations to organizations and departments; this includes records of the Annual Allocations Process.  The Finance Coordinator shall assist with the preparation of the annual budget request with the assistance of the President.  The Finance Coordinator shall meet with the Student Affairs Division Advisor or his or her designee weekly.  The Finance Coordinator shall hold a minimum of two (2) separate office hours per week excluding weekends and holidays during the academic year. 


What does the Communications Coordinator do?

The Communications Coordinator shall co-chair, with the Media & Technology Coordinator, the Student Government Association Communications Office.  The Communications Coordinator shall work with the Media & Technology Coordinator in the creation of a monthly report for the Student Government Association Communications Office. The Communications Coordinator shall coordinate all communications of the Association including, but not limited to, announcements, newsletters, meeting notices, publicity of meetings and events, assist with the promotion of elections in conjunction with the Elections Board, and publicize resolutions of the Student Assembly. The Communications Coordinator, in conjunction with the Media & Technology Coordinator, shall have custody of all logos of the Student Government Association and be responsible for their usage. The Communications Coordinator shall hold a minimum of two (2) separate office hours per week excluding weekends and holidays during the academic year. 


What does the Technology Coordinator do?

The Media & Technology Coordinator shall co-chair, with the Communications Coordinator, the Student Government Association Communications Office. The Communications Coordinator shall work with the Media & Technology Coordinator in the creation of a monthly report for the Student Government Association Communications Office. The Media & Technology Coordinator shall manage all technological endeavors and initiatives in relation to the Student Government Association.  The Communications Coordinator, in conjunction with the Media & Technology Coordinator, shall have custody of all logos of the Student Government Association and be responsible for their usage.  The Media & Technology Coordinator shall hold a minimum of two (2) separate office hours per week exluding weekends and holidays during the academic year. 


What do Committee Representatives do?

.There are two types of committees: 1) Board of Trustees and 2) College Standing Committees. A committee representative is a student voice within various areas of the college. You simply report to the committee meetings and then report back to Student Government. All committees vary in their commitments. Most committees meet three times a semester, while some meet only once per semester.

 


All information is gathered from the SGA Constitution


 

[back to top]

Funding & Student Activity Fee Allocations


How does the Student Activity Fee work?

All St. Norbert College students are assessed a student activity fee which appears on their tuition bills. The Student Activity Fee Allocation Committee (SAFAC), a committee of the Student Government Association, in conjunction with the Vice President for Student Life, is responsible for disbursing the collective student activity fee.   Funds are distributed to eligible St. Norbert College student organizations and student life departments in an effort to enhance the co-curricular life on campus.

SAFAC members embrace the principles of honesty, fairness, and integrity. They protect the interests of all student organizations by ensuring that the decisions they make are in the best interests of all parties involved, especially St. Norbert College students. Members do not make arbitrary judgments. They look at the big picture and make decisions that will benefit the entire college community.

SAFAC meets on an as needed basis beginning the first week in October and continuing throughout the academic year. Allocation Requests are heard during these meetings. To request a program allocation, submit an saf allocation request form to safac@snc.edu. You will then be contacted to present your request at the next Allocation Committee meeting.  If you have any questions please email the Student Activity Fee Allocation Committee Chair at safac@snc.edu.


What does the Student Activity Fee Allocations Committee do?

SAFAC members review Annual Allocation Requests each Spring in an effort to fairly disburse student activity fee funds.  This funding serves as the primary operating budget for over fifty groups and organizations on campus.  The committee also hears Special Allocation Requests, which provide funding for special events not anticipated during the annual allocation process, throughout the academic year.

The committee chair is responsible for correspondence between students and the SAFAC.  If you have any questions or would like assistance in understanding the SAFAC process, do not hesitate to contact the committee chair at safac@snc.edu. 


How do I attend become eligible for funding? [view complete guidelines]

To be eligible to receive SAFAC funding, the group must be:

  • in good financial standing (no debt); and
  • a recognized SNC student organization in good standing; or
  • a department or program endeavor within the SNC Student Life division.

Funding requests must be itemized and supported as requested. Multiple programming/service requests by the same organization/department must be on one allocation request (multiple sheets, but one request).

Priority in SAFAC funding is given to :

  • student organizations and departments that enhance SNC student life and the out-of-class experience or improve the co-curricular climate at the College, and
  • programs that relate to the mission of the college, and
  • programs held on the SNC campus, and
  • programs that are designed for and open to the SNC student community.
  • SAFAC funding is not unlimited; and whereas priority principals assist in determining the validity of the request, there are a few tenet basics that the committee will not consider:

Please Take Note:

  • A student organization's entire budget will not be considered for funding unless that student organization’s sole purpose is to serve the general SNC student body. Student organizations are encouraged to seek outside sources of income (i.e. dues, sponsorship).
  • No "personal gain" request (exclusive of others, benefiting only one) will be considered.
  • If two organizations/departments are requesting funds for the same event, only one of the requests will be considered.
  • SAFAC will not fund events that have already taken place.
  • Once funding is received, the following must be maintained:
  • Funds must be used in the manner in which they were allocated.
  • SAFAC only allocates funds for one fiscal year. Unused funds will be returned to SAFAC at the end of each fiscal year (May 31).
  • Organizations receiving funding must maintain a ledger of their SAF budget activity. At any point in the fiscal year, SAFAC may ask to see this ledger (and supporting documents). Ledgers of past year expenses are required when requesting annual allocations.
  • Student organizations and departments must repay SAFAC for any debt incurred.
  • Funds allocated for an organizational program where damage is caused must be repaid to the College.
  • Student organizations may not make a profit from any event funded in part by SAFAC. If a profit is made, SAF funding must be returned. Revenue generating programs approved for funding must provide a program report to the SAFAC within two weeks after the end of the program.

Where can I apply for funding?

Go to SAFAC's website.


All information is gathered from the SGA Constitution

 

[back to top]

Student Government Policies


Is there an attendance policy for SGA members? 

You may have one excusable absences per semester. If you are a Student Assembly member, then you must notify the Student Assembly Chair of your absence for it to be excused.  If you are an Executive Team member, then you must contact the entire team of your absence.


Is there a dress code for the meetings?

Sweatpants and t-shirts are not acceptable. All we ask is that you dress business-casual. 


Once voted in, can I be removed from office?

Yes. Two unexcused absences per semester or disorderly conduct will result in a review of your status by the Review Board.


What happens if there is a vacant position?

The Executive Board shall nominate a student to fill the vacancy within two (2) weeks from receiving the report. The nominee may be any student who meets the qualifications for membership and may be a current member of the Student Assembly.  At the next regular meeting of the Student Assembly after the nomination by the Executive Board, a confirmation vote shall be called whether or not to confirm the nominee for the position. If the nominee is confirmed, they shall rightfully assume office upon occurrence of the vacancy if the vacancy has not yet occurred, or immediately if the vacancy has occurred at the conclusion of the meeting.    

 


All information is gathered from the SGA Constitution

[back to top]

Campaigning & Elections


What are the campaign guidelines?

All students running for any Student Government Association office are required to follow these guidelines. 

 

1. Students running for any Student Government Association position are responsible for reading and understanding all of the Election Procedures. 

2. Candidates are responsible for the action of each of their campaign workers. Campaign guideline violations committed by campaign workers will count against the candidates. Violations include but are not limited to vandalism.

3. Each candidate must have his or her posters approved per the posting policy stated in The Citizen. Candidates must follow the St. Norbert College posting policy, as stated in The Citizen.

4. A limit of $100.00 in cash and gifts may be used for campaigning by each candidate. A ledger must be submitted to the Elections Board of the Student Government Association when campaigning ends within seven (7) days from the closing of the polls. 

5. Campaign material may not be posted in any St. Norbert College office or computer labs.

6. Candidates may not distribute unsolicited mass email or electronic messages. Personally addressed campaign messages are acceptable.

7. All campaigning must end at midnight prior to the start of elections. Any communication pieces posted prior to midnight are acceptable.

8. Candidates are responsible for the removal of all campaign material within two (2) school days after the election.  

9. Disruption of classes or scheduled college activities by campaigning is prohibited. 

10. Candidates may not campaign door-to-door in the residence halls, college apartments and campus owned houses to request support (a candidate may speak before a floor, and/or hall meetings, and reserve rooms to speak in with permission from the Hall Director or appropriate Residential Education and Housing staff member).

 


How is the voting process conducted?

An online ballot will be available for three consecutive days. Student Assembly members will be elected by only their class members. Executive and committee members will be elected by the entire student body.


How long until I know whether I have been elected?

You will be notified as soon as possible. Generally, you'll be contacted no later than three days after the ballots close.


When does next year's Student Government assume office?

Executive Team members will assume office two weeks prior to the closure of the current school year, while Student Assembly and committee members will assume office at the beginning of the new school year.

 


All information is gathered from the SGA Constitution

 

 

 [back to top]

Contacting Student Government


Can I attend Student Assembly meetings?

Student Assembly meetings are closed sessions. To attend, you must be invited by the Student Assembly Chairperson.


Can I attend Executive Board meetings?

Executive Board meetings are closed sessions. 


How do I let SGA know my concerns?

We have many available opportunities, because your thoughts are important to us.

  1. Visit a SGA representative at his/her posted office hours. [view calendar|
  2. Pull aside a SGA member and let him/her know.
  3. Call or text your thoughts to (920) 403-0896.
  4. Complete this form.

I want to talk to a representative in person. How can I do that?

Become familiar with who your class representative is by looking at our team roster. Then contact that representative via email to find a time to meet. 


 
 

All information is gathered from the SGA Constitution

 

 

How To Members Share Your Voice
How Do I? What do I? Student Resources Your Voice Counts
A Guide to SGA Downloads & Information Contact Us 



 



Student Government Association

Phone: (920) 403-0896
Fax: (920) 403-4092
E-mail: sga@snc.edu


St. Norbert College • 100 Grant Street • De Pere, WI 54115-2099 • 920-337-3181