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Frequently Asked Questions

If you have other questions about reporting concerns that are not addressed in this section, please contact Corday Goddard, assistant vice president for student success and intervention.

What are typical issues that are reported using Early Alert (Share a Concern)?
Any concern that you are experiencing or that concerns you about someone else can be reported. Typical concerns that are reported are academic concerns, bullying/harassment, sexual misconduct, behaviors or threats of harm to self or others, mental health symptoms that are negatively impacting the person experiencing them or others, alcohol/substance use, and illegal behavior.

When I report an issue using Early Alert (Share a Concern) where does this information go and who reviews my issue?
Depending on the nature of the concern, it will be reviewed by either the Early Alert Program (EAP), the Title IX Committee, or the Bias Incident Response Group (BIRG). Reported attendance concerns are forwarded directly to the registrar.

If my concern continues even after I have reported the issue using Early Alert (Share a Concern), can I report it again?
Yes. It is often helpful for the review teams to know that the concern is continuing and that further intervention may be necessary.

Can I use the Early Alert (Share a Concern) portal to share a concern about myself, or is this portal to be used for sharing concerns about others?
Early Alert can and has been used to share a concern about one’s self.

Can I be assured that I will remain anonymous if I share a concern via the Early Alert (Share a Concern) portal?
Yes. However, you should be aware that this limits our ability to take action in certain instances.

Once I share my concern, how do I know that the proper party has received the information and intends to follow up on it?
If you opt to be updated, a member of the appropriate response team will contact you to let you know that the information was received. That member may not be able to tell you what is being done, due to privacy laws, but you will know that we are doing something in response to your submission. This is not available if you opt to report anonymously.

How long does it take for someone to review my concern?
Submissions are emailed to EAP members. During business hours, the submission may be seen right away or within a few hours. Outside of business hours, an EAP member checks for submissions daily. The EAP members are quickly assigned to each submission and also meet weekly to ensure each submission is attended to. All emergencies should be reported to Campus Safety directly since that department is staffed 24/7/365.

If I am being kept up at night because of noise in my residence hall, is this a valid concern to register through the Early Alert (Share a Concern) portal?
Contacting Campus Safety or appropriate residence hall staff (RA) would be a better, more immediate option for this type of issue.

What happens to the information once it is reported? Does it become part of a disciplinary record?
The report is kept for matter of record but is not a part of a disciplinary record. Keeping a record of past concerns helps the EAP members address any future concerns.

Privacy laws are mentioned on the form, but what is meant by “privacy laws”?
Privacy (FERPA, HIPAA) prohibits us from sharing some information. Where “for privacy reasons we may not be able to share more information with you.” is referenced, applies to instances where either the student wishes to have the situation kept private, or HIPAA or FERPA laws require us to keep details of the situation private. If the involved student wishes to share information, they can sign a release (for either HIPAA or FERPA) allowing information to be shared with certain people within parameters also specified by the student. Follow the link for more information regarding the college privacy policy.

What would constitute a bias/hate incident?
The college strives to create an atmosphere of learning that allows everyone to feel welcome and safe. When an incident is motivated by a bias or hate of a particular class, we are obligated to rectify the situation in an appropriate manner. The classifications of a bias include but are not limited to: race, gender, religion, disability, sexual orientation or ethnicity/national origin.

How are academic concerns handled?
Academic misconduct can take many forms, including but not limited to:
  • Submitting for academic credit any work without properly acknowledging and citing sources.
  • The submission of another person’s ideas or written work as one’s own. This includes papers purchased online, copied electronic spreadsheets, or any work that is created by anyone other than the student presenting the work for credit, regardless of how the work is procured.
  • Cheating on an examination, including using “cheat sheets,” accessing formulas or notes that have been stored on phones or other technology, or copying from peers.
  • Collaborating with others when it is contrary to the stated policy of the course. Stealing examination or course materials or knowingly using such stolen materials. This includes stealing library or other college resources and unauthorized access to electronic materials.
  • Obtaining information about a test or quiz from someone who has previously taken the examination (This does not include tests returned from previous semesters, which may be considered part of the public domain).
  • Communicating with someone else via text messaging or other technology during a test in order to obtain answers.
  • Falsifying or fabricating records, laboratory reports, or other data.
  • Submitting work previously submitted in another course.
  • Knowingly and intentionally assisting another student in any of the above, including assisting any arrangement whereby work is submitted or performed by a person other than the student who is getting credit.
The process for handling academic misconduct:
  • When a student or faculty member (the reporter) discovers evidence of academic misconduct, he or she fills out a short online form, describing the misconduct.
  • Reporters must provide their own names and contact information on the reporting form. However, names of non-faculty reporters will be held in confidence.
  • The form is emailed to the honor code facilitator, a member of the faculty who has been trained in mediation techniques and honor code processes.
  • The facilitator will communicate with the reporter to determine the circumstances of the complaint and, if the reporter is not the faculty member directly involved, consults with said faculty member to assess the merit of the case.
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