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Student Employment Process and Forms

Applying for On-Campus Student Employment
Explore on-campus student employment openings. Select the position you are interested in and follow the “How to Apply” instructions listed.

Required Forms & Employment Eligibility Verification Form I-9
Once a student is hired they must go to the office of financial aid to complete employment forms no later than their first day of employment. Students must provide documents that establish both identity and employment authorization for the completion of the Form I-9 within three business days of the first date of work. Supervisors must submit the employment contract after completion of the required forms for student employment.

For U.S. citizens, the most acceptable way to establish both identity and employment authorization is to provide a valid U.S. passport. Students can also establish identity and authorization to work with an unexpired photo ID card AND an original social security card or certified copy of a birth certificate. A complete list of acceptable documents can be found on the U.S. Citizenship and Immigration Services website.

International students should complete employment verification forms directly with the Payroll Office.


Employment Paperwork Completion Process for
Newly Hired Student Employees


After obtaining a position on campus for the first time, you must complete new hire paperwork prior to beginning work.
  1. Print and complete each of the required forms for your state of residence below (permanent address). 
  2. Prepare your original documents proving identity and authorization to work. No photos or copies.
  3. Schedule an appointment to review your documents with financial aid staff prior to your first date of work.
  4. Bring all employment paperwork and documentation to your scheduled appointment. 
NOTE: Printing the forms ahead of time does not waive the proof of identity and authorization to work requirement. Original documentation must still be presented in person in the office of financial aid (see employment eligibility verification form I-9 information above). 

After reviewing this information, please contact our office at studentemployment@snc.edu or 920-403-3071 if you have questions about scheduling an appointment, which paperwork to complete, or what you need to bring with you to your appointment.

Illinois Residents

Print the packet of forms for Illinois residents. 

  • Federal Form I-9 (do not complete page 2)
  • Federal W-4 Withholding form
  • Direct Deposit form
  • Reciprocity form
  • State of Illinois Withholding form
  • Bring in person original documents proving identity and authorization to work. Most commonly this is a certified birth certificate AND photo ID, original social security card AND photo ID, or unexpired US passport. Other options found here

View examples of these forms to make sure forms are being completed correctly and to lessen the amount of time in our office upon returning the forms.

Remember to schedule an appointment in advance to review your documents with a financial aid administrator. Bring all forms to the office of financial aid along with original documents proving identity and authorization to work on or before your first date of work for approval to begin working. Photos or copies will not be accepted.

Other Student Forms

Indiana Residents

 Print the packet of forms for Indiana residents.

  • Federal Form I-9 (do not complete page 2)
  • Federal W-4 Withholding form
  • Direct Deposit form
  • Reciprocity form
  • State of Indiana Withholding form
  • Bring in person original documents proving identity and authorization to work. Most commonly this is a certified birth certificate AND photo ID, original social security card AND photo ID, or unexpired US passport. Other options found here
View examples of these forms to make sure forms are being completed correctly and to lessen the amount of time in our office upon returning the forms.

Remember to schedule an appointment in advance to review your documents with a financial aid administrator. Bring all forms to the office of financial aid along with original documents proving identity and authorization to work on or before your first date of work for approval to begin working. Photos or copies will not be accepted.

Other Student Forms

Michigan Residents

 Print the packet of forms for Michigan residents.

  • Federal Form I-9 (do not complete page 2)
  • Federal W-4 Withholding form
  • Direct Deposit form 
  • Reciprocity form
  • State of Michigan Withholding form
  • Bring in person original documents proving identity and authorization to work. Most commonly this is a certified birth certificate AND photo ID, original social security card AND photo ID, or unexpired US passport. Other options found here
View examples of these forms to make sure forms are being completed correctly and to lessen the amount of time in our office upon returning the forms.

Remember to schedule an appointment in advance to review your documents with a financial aid administrator. Bring all forms to the office of financial aid along with original documents proving identity and authorization to work on or before your first date of work for approval to begin working. Photos or copies will not be accepted.

Other Student Forms

Kentucky Residents

 Print the packet of forms for Kentucky residents.

  • Federal Form I-9 (do not complete page 2)
  • Federal W-4 Withholding form
  • Direct Deposit form (optional, strongly recommended)
  • Reciprocity form
  • State of Kentucky Withholding form
  • Bring in person original documents proving identity and authorization to work. Most commonly this is a certified birth certificate AND photo ID, original social security card AND photo ID, or unexpired US passport. Other options found here
View examples of these forms to make sure forms are being completed correctly and to lessen the amount of time in our office upon returning the forms.

Remember to schedule an appointment in advance to review your documents with a financial aid administrator. Bring all forms to the office of financial aid along with original documents proving identity and authorization to work on or before your first date of work for approval to begin working. Photos or copies will not be accepted.

Other Student Forms

Residents of All Other States

Print the packet of forms for Wisconsin and all non-reciprocity state residents.

  • Federal Form I-9 (do not complete page 2)
  • Federal W-4 Withholding form
  • Direct Deposit Form (optional, strongly recommended)
  • State of Wisconsin Withholding form
  • Bring in person original documents proving identity and authorization to work. Most commonly this is a certified birth certificate AND photo ID, original social security card AND photo ID, or unexpired US passport. Other options found here

View examples of these forms to make sure forms are being completed correctly and to lessen the amount of time in our office upon returning the forms.

Remember to schedule an appointment in advance to review your documents with a financial aid administrator. Bring all forms to the office of financial aid along with original documents proving identity and authorization to work on or before your first date of work for approval to begin working. Photos or copies will not be accepted.

*Non-reciprocity states include: AL, AK, AZ, AR, CA, CO, CT, DE, FL, GA, HI, ID, IA, KS, LA, ME, MD, MA, MN, MS, MO, MT, NE, NV, NH, NJ, NM, NY, NC, ND, OH, OK, OR, PA, RI, SC, SD, TN, TX, UT, VT, VA, WA, WV, WI, WY

Other Student Forms

Illinois Residents

Print the packet of forms for Illinois residents. 

  • Federal Form I-9 (do not complete page 2)
  • Federal W-4 Withholding form
  • Direct Deposit form
  • Reciprocity form
  • State of Illinois Withholding form
  • Bring in person original documents proving identity and authorization to work. Most commonly this is a certified birth certificate AND photo ID, original social security card AND photo ID, or unexpired US passport. Other options found here

View examples of these forms to make sure forms are being completed correctly and to lessen the amount of time in our office upon returning the forms.

Remember to schedule an appointment in advance to review your documents with a financial aid administrator. Bring all forms to the office of financial aid along with original documents proving identity and authorization to work on or before your first date of work for approval to begin working. Photos or copies will not be accepted.

Other Student Forms

Indiana Residents

 Print the packet of forms for Indiana residents.

  • Federal Form I-9 (do not complete page 2)
  • Federal W-4 Withholding form
  • Direct Deposit form
  • Reciprocity form
  • State of Indiana Withholding form
  • Bring in person original documents proving identity and authorization to work. Most commonly this is a certified birth certificate AND photo ID, original social security card AND photo ID, or unexpired US passport. Other options found here
View examples of these forms to make sure forms are being completed correctly and to lessen the amount of time in our office upon returning the forms.

Remember to schedule an appointment in advance to review your documents with a financial aid administrator. Bring all forms to the office of financial aid along with original documents proving identity and authorization to work on or before your first date of work for approval to begin working. Photos or copies will not be accepted.

Other Student Forms

Michigan Residents

 Print the packet of forms for Michigan residents.

  • Federal Form I-9 (do not complete page 2)
  • Federal W-4 Withholding form
  • Direct Deposit form 
  • Reciprocity form
  • State of Michigan Withholding form
  • Bring in person original documents proving identity and authorization to work. Most commonly this is a certified birth certificate AND photo ID, original social security card AND photo ID, or unexpired US passport. Other options found here
View examples of these forms to make sure forms are being completed correctly and to lessen the amount of time in our office upon returning the forms.

Remember to schedule an appointment in advance to review your documents with a financial aid administrator. Bring all forms to the office of financial aid along with original documents proving identity and authorization to work on or before your first date of work for approval to begin working. Photos or copies will not be accepted.

Other Student Forms

Kentucky Residents

 Print the packet of forms for Kentucky residents.

  • Federal Form I-9 (do not complete page 2)
  • Federal W-4 Withholding form
  • Direct Deposit form (optional, strongly recommended)
  • Reciprocity form
  • State of Kentucky Withholding form
  • Bring in person original documents proving identity and authorization to work. Most commonly this is a certified birth certificate AND photo ID, original social security card AND photo ID, or unexpired US passport. Other options found here
View examples of these forms to make sure forms are being completed correctly and to lessen the amount of time in our office upon returning the forms.

Remember to schedule an appointment in advance to review your documents with a financial aid administrator. Bring all forms to the office of financial aid along with original documents proving identity and authorization to work on or before your first date of work for approval to begin working. Photos or copies will not be accepted.

Other Student Forms

Residents of All Other States

Print the packet of forms for Wisconsin and all non-reciprocity state residents.

  • Federal Form I-9 (do not complete page 2)
  • Federal W-4 Withholding form
  • Direct Deposit Form (optional, strongly recommended)
  • State of Wisconsin Withholding form
  • Bring in person original documents proving identity and authorization to work. Most commonly this is a certified birth certificate AND photo ID, original social security card AND photo ID, or unexpired US passport. Other options found here

View examples of these forms to make sure forms are being completed correctly and to lessen the amount of time in our office upon returning the forms.

Remember to schedule an appointment in advance to review your documents with a financial aid administrator. Bring all forms to the office of financial aid along with original documents proving identity and authorization to work on or before your first date of work for approval to begin working. Photos or copies will not be accepted.

*Non-reciprocity states include: AL, AK, AZ, AR, CA, CO, CT, DE, FL, GA, HI, ID, IA, KS, LA, ME, MD, MA, MN, MS, MO, MT, NE, NV, NH, NJ, NM, NY, NC, ND, OH, OK, OR, PA, RI, SC, SD, TN, TX, UT, VT, VA, WA, WV, WI, WY

Other Student Forms
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