Policy

Employees are expected to notify Human Resources about certain changes in their personal information within 30 days of the occurrence. This is to ensure employees and their families remain qualified for various benefit programs, and to maintain accurate information for emergency, communication and government regulatory purposes.

Examples of personal information changes that need to be made in Workday include:

• Address/telephone number
• Marital status
• Addition or deletion of a dependent for benefit plans
• Named beneficiary for life insurance or TIAA
• Emergency contact 
• Education/training
• Tax exemptions

Employees should also report telephone changes to their supervisor or department head.

Information on an employee’s pay and job performance will not be released without the employee or former employee’s written authorization.

The college will verify a current or former employee’s dates of employment and current job title without a written release.

The college will comply with information requests from appropriate law enforcement or governmental agencies.