Event & Catering Policies

Event Policies

Reserving Your Date 
Make your reservation with our Conference and Event Services office by calling 920-403-4000 or submitting the online reservation request. The reservations office is open Monday through Friday, 7:30 a.m. to 4:30 p.m. Upon confirming your date with Conference and Event Services, an event planner will meet with you to discuss menu selection, event theme, budget and timelines.

Cancelation
We are aware that certain situations arise that force cancelation of a scheduled event. You will not be assessed any charge for cancelation due to severe and inclement weather.

Billing Charges
We will prepare for 5 percent over your guaranteed number of guests. Charges for the event will be based on the final guaranteed number or the number of guests served, whichever is greater. A guaranteed number of people expected to attend the event is required three business days (72 hours) prior to the event. A 19 percent service fee will be added to your food and beverage invoice. Due to fluctuation of prices, we will not make a firm price commitment until 60 days prior to a function.

Food & Drink Policies

Food Preparation and Amounts 
Only food prepared by the dining services staff of the college will be served to your guests. A minimum food and beverage requirement may be assigned per size of space held. All food and beverage items set out for an event will be charged for with the exception of unopened cans of beverages. For this reason, we ask that you work with our event planners and commit to specific amounts for each item. If you do not specify amounts, our college catering staff will determine amounts based on your estimated count.

Food Removal
Food that has been served on a buffet or guest table will not be allowed to be removed from the premises where the event is held. This policy reflects the industry standard for licensed food operations as set forth by the Wisconsin Department of Health and Family Services food code, 3-306.14.

Alcohol Policy
State liquor code requires all alcoholic beverages be purchased and dispensed by the licensed personnel of the college. At no time can liquor, beer, wine or champagne purchased elsewhere be brought into our facilities.

Cake Policy
Only licensed bakeries are permitted to bring cakes into St. Norbert College for your catered event. We will cut and serve your wedding cake for no additional fee.

Room Setup

Maximum Capacity 
The capacity for most catered events at the Bemis Conference Center is approximately 175. Capacity counts can change based on the room setup specifics. 

Standard Ware 
The following items are complimentary for all of our catered events: china, glassware, stainless flatware, linen napkins and tablecloths. For all formal dinners, candles are also provided at no cost.

Vase Rental 
We offer beautiful fluted floral vases (27 inches high) for any catered event. The rental fee is $5 per vase. If any vases are broken, you will be responsible for replacement costs of $30 per vase. It is the responsibility of the party host to ensure vases are not taken off the premises.

Miscellaneous Policies

Smoking 
Smoking is not allowed inside any campus building. Smoking is allowed outside on the patios of the Bemis Conference Center.