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Satisfactory Academic Progress

In order to receive and maintain financial assistance – scholarships, grants, waivers, exchanges, loans and employment – you’re required to progress toward completion of your course of study. Your Satisfactory Academic Progress (SAP) is monitored annually at the end of the spring term, after spring grades are posted. Aid applications received after this timeframe are still subject to evaluation as part of award processing.

Satisfactory Academic Progress is measured in three ways:

  • Qualitative – Cumulative grade point average
  • Quantitative (PACE) – Total of all credit-hours attempted versus credit-hours earned measured cumulatively throughout your enrollment at St. Norbert College (includes transfer credit-hours)
  • Maximum timeframe – The maximum time to complete a program

You’re expected to maintain a minimum cumulative grade point average. Undergraduate students must maintain a 2.0 and Graduate students must maintain a 3.0 at the end of each spring term. If you have less than the noted cumulative grade point average, you’ll be placed on financial aid suspension.

PACE is measured annually at the end of the spring term and is required to ensure you’re completing your program of study within the maximum time frame. PACE is calculated by dividing cumulative credits successfully completed by cumulative credits attempted. You must have an overall completion rate of 67 percent. If you have less than a 67 percent completion rate, you’ll be placed on financial aid suspension. The office of financial aid uses standard rounding procedures where a 66.5 percent would be rounded to 67 percent.

The following factors are considered when evaluating your quantitative and qualitative standards:

  • Withdrawals, incompletes and failed or unsuccessful courses are considered as attempted credits, but not earned.
  • The college cannot exclude from SAP courses in which a student remained past the add/drop period and earned a grade of “W” or its equivalent. All “W” courses are counted as attempted credits, but not earned. A “W” course does not impact a student’s cumulative GPA.
  • Transfer credits, including those received through approved study abroad or exchange agreements, do not count in the calculation of the cumulative grade point average, but they are included in the calculation of both attempted and earned credits.
  • AP/IB/CLEP or retro credits count toward earned but not attempted credits. They do not impact a student’s cumulative GPA.
  • A satisfactory grade in a satisfactory/unsatisfactory course is counted in both attempted and earned. An unsatisfactory grade in a satisfactory course is counted as only attempted and not earned.
  • Audited courses are not considered as courses attempted or earned.
  • Credit can only be earned once for a course. Repeat courses will affect your cumulative grade point average, regardless of a higher or lower grade on the repeat. Only the most recent attempt is included in the GPA calculation. All repeated coursework is counted as attempted, but only a successful grade (D or higher) will be included as earned credits. (Please note: Title IV funds may only be used to pay for one repeat of a previously passed course).
  • Remedial courses are included in the calculation of both attempted and earned credits.
  • Incomplete grades count as attempted, but not earned. However, they do not factor into the cumulative GPA until the grade is posted.

You won’t be eligible to receive financial aid if you attempt more than 150 percent of normal credits required for a degree. A student would also be ineligible for financial aid via maximum timeframe’if it becomes mathematically impossible for the student to complete the program within 150 percent.

At SNC, this means that an undergraduate student in a degree program requiring 128 credits for graduation will be eligible for financial aid for the first 192 credits attempted. A graduate student in a degree program requiring 32 credits for graduation will be eligible for financial aid for the first 48 credits attempted. All attempted credits are counted, including transfer courses. Graduate programs requiring 39 credits for graduation will be eligible for financial aid for the first 59 credits attempted.

If you fail to meet the minimum Satisfactory Academic Progress requirements, you’ll be placed on financial aid suspension. While you’re on financial aid suspension, you’re NOT eligible to receive federal, state, or institutional financial aid, but you may still attend St. Norbert College, unless you’ve been dismissed.

Notification will be provided by sending an email to your SNC email address. This notification will include instructions for appealing the loss of financial aid, as well as an Appeal Form.

In order for financial aid to be reinstated after financial aid suspension, you must meet the academic standard required without the use of financial aid or submit a written appeal.

You may appeal the loss of financial aid in writing if extraordinary circumstances interfered with your ability to meet Satisfactory Academic Progress standards. These include, but are not limited to:

  • Medical emergency
  • Severe health issues
  • Death or serious illness of an immediate family member or close friend
  • Significant trauma in a student's life that impaired a student's emotional and/or physical health
  • Short-term hardship
  • Difficulties balancing work, extracurricular activities or family responsibilities
  • Other significant extraordinary circumstances

The appeal should explain why you failed to meet standards and what has changed that will allow you to make them in the future. Supporting documentation, such as statements from academic advisers, professors, professional health care workers, etc., may also be requested. The appeal will be reviewed by the office of financial aid. If the appeal is accepted, you’ll be placed on financial aid probation for one term or put on an academic plan.

Please note appeals will be accepted until 7 days prior to the semester deadline to withdraw from classes and earn a "W" grade. Appeals will not be accepted after that date. We recommend submitting an appeal before the first day of classes. Approval of appeals is not guaranteed.

If you successfully appeal financial aid suspension, you’ll be placed on financial aid probation for one term. During this one term of financial aid probation, you’ll be eligible to receive financial aid. However, during this probationary period, you must regain Satisfactory Academic Progress standards. Failure to meet Satisfactory Academic Progress will result in financial aid suspension.

Students with a successful appeal may be placed on an academic plan if it’s not possible to regain Satisfactory Academic Progress in one term. An academic plan may vary in length, but will be evaluated each term to ensure you’re meeting the requirements of the established plan. If you fail to meet the requirements of the plan, you’ll be placed on financial aid suspension.

Students are responsible for:

  • Providing valid information on the financial aid application.
  • Keeping the financial aid office informed of changes in family circumstances.
  • Notifying the financial aid office of any assistance received from outside sources.
  • Notifying the financial aid office of any assistance received from veterans education benefits.
  • Meeting all deadlines.
  • Accepting or rejecting a financial aid award.
  • Complying with all terms and conditions governing the financial aid award.
  • Using all financial aid funds for educational-related expenses.
  • Complying with the requirements for loan entrance and exit counseling.
  • Notifying the financial aid office of any changes in housing status.
  • Notifying the financial aid office of any changes in enrollment status.

Overhead shot of the president's seal on the floor as a student walks over it
Contact the St. Norbert financial aid office

Campus location

Todd Wehr Hall 136
310 Third St.
De Pere, WI 54115

Hours of operation

Monday-Friday
8 a.m.-4:30 p.m.

Mailing address

Financial Aid Office
St. Norbert College
Todd Wehr Hall, 136
310 Third St.
De Pere, WI 54115

Campus